Marketing Proposal Specialist II

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Join our West Specialist Team as a Marketing Proposal Specialist II, where you’ll lead pursuits for our Advisory Business Line and will play a critical role in winning work that shapes communities across the region.

This will be a hybrid position including a combination of both remote and in-office work schedules, that can be based in, but not limited to: Chicago, IL.

As a mid-level proposal professional, you will lead small- to medium-scale pursuits from early capture through client interviews. You’ll partner closely with business development and technical teams to craft compelling, compliant, and strategic proposals.

The responsibilities of this position include, but are not limited to, those listed below:

• Leads small- to medium-size proposals with limited supervision, supporting larger pursuits as needed from capture through interview phase.
• Performs detailed RFP/RFQ analysis and develops compliance matrices to ensure all client requirements are addressed.
• Develops and manages proposal schedules, coordinating milestones and deadlines to ensure timely, compliant submissions.
• Supports development of proposal win themes, key differentiators, and storyboards aligned with capture strategy.
• Coordinates proposal content development, including outlines, templates, and content plans; collaborates with technical teams to ensure cohesive messaging.
• Lays out proposals in InDesign and performs high-level editing. May serve as lead writer for non-technical sections.
• Facilitates Pink and Red Team reviews, incorporating feedback and managing revisions based on direction from review teams to strengthen proposal quality and competitiveness.
• Supports interview preparation, including coordination to ensure alignment with proposal messaging.
• Participates in go/no-go decisions and strategy discussions; contributes to positioning and pre-proposal activities.
• Participates in and may lead proposal debriefs; tracks feedback and lessons learned to drive continuous improvement.
• Collaborates with business development, operations, and technical staff to develop and maintain marketing materials, including project sheets and capability statements.
• Liaises with appropriate/relevant business line team, technical staff, operations, and business development professionals to support or develop marketing information (including but not limited to project sheets/descriptions and capabilities summaries).
• Provides guidance and mentorship to junior proposal staff.
• Ensures quality control by performing thorough reviews prior to submission.

Minimum Requirements:

• Education & Experience: Bachelor's and 2+ years of experience collaborating within a marketing team to lead and/or support proposal activities, or an equivalent combination of education and experience.
• Proposal Development Knowledge: Working knowledge of effective proposal and presentation strategy, including organization, writing, production, and marketing best practices, processes, and tools.
• Technical Proficiency: Advanced skills in Adobe InDesign, Microsoft Word, PowerPoint, and Adobe Acrobat.
• Project & Deadline Management: Proven ability to manage multiple projects, deadlines, and complex deliverables simultaneously with strong attention to detail, consistent follow-up, and successful completion.
• Collaboration & Communication: Strong organizational, communication, and collaboration skills, with the ability to work effectively both independently and as part of a team.
• Quality & Compliance: Ability to produce accurate, compliant, and compelling deliverables.
• Leadership: Demonstrated leadership qualities and initiative.
• Data & Technology Skills: Experience using AI and data analytics tools to analyze market and client trends.

Preferred Qualifications:

• Experience with and interest in the AEC (Architecture/Engineering/Construction) industry. Knowledge of AECOM’s projects, people, and competitors is a plus.
• Working knowledge of collaborative tools such as Microsoft Teams, SharePoint, etc.
• An understanding of CRM Salesforce experience is a plus.

• This position does not include sponsorship for United States work authorization now or in the future
• Relocation assistance and/or per diem is not offered for this position

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.