Lead media billing and vendor financial operations, manage out-of-pocket media spend, implement standardized SOPs, reconcile budgets and invoices, coordinate with AP/AR and client teams, and support vendor onboarding and financial reporting to ensure accurate, timely media finance operations.
About Avalere Health
United by one profound purpose: to reach EVERY PATIENT POSSIBLE. At Avalere Health, we ensure every patient is identified, treated, supported, and cared for. Equally. Our Advisory, Medical, and Marketing teams come together – powerfully and intentionally – to forge unconventional connections, building a future where healthcare is not a barrier and no patient is left behind.
Achieving our mission starts with providing enriching, purpose-driven careers for our team that empower them to make a tangible impact on patient lives. We are committed to creating a culture where our employees are empowered to bring their whole selves to work and tap into the power of diverse backgrounds and skillsets to play a part in making a difference for every patient, everywhere.
Our flexible approach to working allows our global teams to decide where they want to work, whether in-office or at home based on team and client need. Major city hubs in London, Manchester, Washington, D.C., and New York, and smaller offices globally, serve as collaboration hubs allowing our teams to come together when it matters. Homeworkers are equally supported, with dedicated social opportunities and resources.
Our inclusive culture is at the heart of everything we do. We proudly support our employees in bringing their whole selves to work with our six Employee Network Groups – Diverse Ability, Family, Gender, LGBTQ+, Mental Health, and Race/Ethnicity. These groups provide opportunities to promote diversity, equity, and inclusion and to connect, learn, and socialise through regular meetings and programs of activity. We are an accredited Fertility Friendly employer with our Fertility Policy, enhanced parental leave, and culture of flexibility ensuring every employee feels supported across their family planning journey and can work in a way that suits their family’s needs.
We are deeply invested in supporting professional growth for our employees through day-to-day career experiences, access to thousands of on-demand training sessions, regular career conversations, and the opportunity for global, cross-capability career moves.
We take pride in being part of the Disability Confident Scheme. This helps make sure you can be interviewed fairly if you have a disability, long term health condition, or are neurodiverse. If you'd like to apply and need adjustments made, you can let us know in your application.
The Media Finance Manager is a critical role within the media organization, responsible for ensuring the accuracy, integrity, and scalability of all media financial operations. Reporting to the Media Operations Director, this individual will lead the end-to-end media billing process, vendor financial management, and cross-functional alignment across finance, media, and client teams.
This role serves as the central point of coordination for media out-of-pocket (OOP) expenses across Avalere Health, ensuring consistency, compliance, and operational excellence across all agencies and lines of business. The ideal candidate brings strong financial acumen, process rigor, and the ability to operate effectively in a fast-paced, highly regulated environment.
What You'll Do
- Execute all aspects of the media vendor billing lifecycle, including:
- Executing the airtime process
- Invoice collection and approval workflows
- Invoice Coding
- Resolution of invoice and billing discrepancies (post-SOP implementation)
- Ensure accuracy and timeliness of all billing activities, maintaining alignment with internal finance teams and client expectations
- Continuously identify and implement process improvements to enhance efficiency and reduce errors
- Setting up and updating finance trackers
- Reconciling budgets against campaign workbooks
- Saving invoices
- Identifying missing invoices and communicating with media team and vendors
- Execute the media billing process and SOPs across:
- All legacy agencies
- Lines of business within Avalere Health
- Drive standardization of financial workflows to create a unified, scalable media finance infrastructure
- Partner with operations and finance leadership to refine and evolve processes as the organization grows
- Serve as the primary point of contact for all media OOP spend across Avalere Health
- Track, manage, and reconcile all media-related expenses across accounts and business units
- Provide visibility into OOP spend through reporting and regular updates to stakeholders
- Work closely with Accounts Payable (AP) and Accounts Receivable (AR) teams to:
- Ensure alignment on billing timelines and processes
- Resolve discrepancies efficiently
- Maintain accurate financial records
- Act as a liaison between media, finance, and client teams to ensure seamless financial operations
- Participate in weekly and monthly client team meetings to:
- Ensure alignment on media budgets and billing status
- Validate financial tracking across all stakeholders
- Provide updates on reconciliation, discrepancies, and forecasts
- Support client-facing teams with accurate financial insights and reporting
- Support vendor onboarding from a financial perspective
- Ensure vendors adhere to billing timelines, formats, and requirements
- Maintain strong relationships with vendors to facilitate smooth financial operations
Client Team Integration & Financial Tracking
Vendor Financial Management
Media OOP (Out-of-Pocket) Financial Management
Cross-Functional Finance Collaboration
RESPONSIBILITIES
Media Billing & Financial Operations
Process Implementation & Standardization
About You
- Bachelor’s degree in Finance, Marketing, Media Studies, or Communications
- 3-5+ years of experience in media finance, agency finance, or media operations
- Strong understanding of media billing processes, reconciliation, and vendor management
- Experience working with AP/AR teams and financial systems
- High level of attention to detail and strong organizational skills
- Ability to manage multiple stakeholders and deadlines in a fast-paced environment
- Experience with Media Ocean, NetSuite and/or Adobe Workfront
- Exceptional knowledge of media buying process
- Experience communicating with key stakeholders including internal teams and agency partners
- Ability to multitask and be a team player in fast paced environment
- Strong interpersonal, analytical, problem-solving, negotiating, and conflict resolution skills
Required
What we can offer
You will receive a 401K plan with an employer match contribution up to 4% (immediately vested), as well as life insurance, disability coverage, and medical, dental, and vision plans for peace of mind. Enjoy flexible working arrangements, including hybrid and remote work, along with the option to work from anywhere across the globe two weeks each year. We provide 20 vacation days plus one personal well-being day, recognise 9 public holidays, along with gifted end-of-year holidays and an early Summer Friday finish in June, July, and August.
Access free counselling through our employee assistance program and personalized health support. Our enhanced maternity, paternity, family leave, and fertility policies provide support across every stage of your family-planning journey. You can also benefit from continuous opportunities to professionally develop with on-demand training, support, and global mobility opportunities across the business.
We encourage all applicants to read our candidate privacy notice before applying to Avalere Health.
Avalere Health Chicago, Illinois, USA Office
625 W Adams St, Suite 20-104, Chicago, Illinois, United States, 60661
Similar Jobs
Artificial Intelligence • Automotive • Greentech • Information Technology • Machine Learning • Software • Cybersecurity
Provide remote technical support for VinSolutions and Cox Automotive products via phone, email, and chat. Troubleshoot and resolve application issues, log cases in the CRM, escalate to other teams as needed, and keep clients informed while meeting quality standards and shift requirements.
Top Skills:
Genesys PurecloudExcelMicrosoft OutlookMicrosoft WordSalesforceVinsolutions
Security • Cybersecurity
Design, build, and deploy production-grade ML systems for ICS/xOT cybersecurity, including threat detection, anomaly detection, NLP/LLM applications, and scalable data pipelines with observability and MLOps practices for cloud and on-prem environments.
Top Skills:
Ci/CdDockerGoHuggingfaceJavaKubernetesLlmsMessage QueuingMlopsModel VersioningNlpPipeline OrchestrationPythonPyTorchRetrieval-Augmented Generation (Rag)RustScikit-LearnSQLStream ProcessingTensorFlow
Security • Cybersecurity
Hunt, identify, and analyze adversary tools, malware, and tradecraft targeting ICS/OT. Develop and maintain analysis tools and scripts, contribute to threat assessments and customer advisories, leverage intel and network analysis tools, recommend automation and telemetry improvements, and support incident response and external communications.
Top Skills:
C#CensysDiamond ModelJoe SandboxKill ChainMitre Att&CkNetflowPythonShodanStorm Query LanguageSynapseVirustotal
What you need to know about the Chicago Tech Scene
With vibrant neighborhoods, great food and more affordable housing than either coast, Chicago might be the most liveable major tech hub. It is the birthplace of modern commodities and futures trading, a national hub for logistics and commerce, and home to the American Medical Association and the American Bar Association. This diverse blend of industry influences has helped Chicago emerge as a major player in verticals like fintech, biotechnology, legal tech, e-commerce and logistics technology. It’s also a major hiring center for tech companies on both coasts.
Key Facts About Chicago Tech
- Number of Tech Workers: 245,800; 5.2% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: McDonald’s, John Deere, Boeing, Morningstar
- Key Industries: Artificial intelligence, biotechnology, fintech, software, logistics technology
- Funding Landscape: $2.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Pritzker Group Venture Capital, Arch Venture Partners, MATH Venture Partners, Jump Capital, Hyde Park Venture Partners
- Research Centers and Universities: Northwestern University, University of Chicago, University of Illinois Urbana-Champaign, Illinois Institute of Technology, Argonne National Laboratory, Fermi National Accelerator Laboratory
