Office Admin

About UniUni

UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni’s tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients. 

About the role

We are looking for a highly organized, detail-oriented, and proactive Administrative Specialist to support day-to-day operations at our warehouse sorting site. This role owns core site administration including purchasing, vendor sourcing and onboarding, meeting coordination and facilitation, scheduling support, and timesheet submission. The ideal candidate is structured, execution-focused, and comfortable being firm with vendors—including negotiating pricing and service terms. 

What you'll do

1) Site Administration & Office Operations 

• Manage daily administrative support for the warehouse site, ensuring operations run smoothly and efficiently 

• Maintain administrative records, trackers, and documentation with strong accuracy and follow-through 

• Build and improve simple processes (checklists/SOPs) to ensure tasks are repeatable and traceable 

2) Purchasing & Cost Control 

• Own the end-to-end purchasing process: request intake → quote comparison → ordering → receiving → record keeping 

• Maintain inventory levels for frequently used supplies and create replenishment plans to prevent shortages 

• Support cost control by comparing vendors and negotiating pricing, terms, and service levels when needed 

3) Vendor Sourcing, Coordination & Onboarding 

• Identify, source, and evaluate vendors (e.g., janitorial, maintenance, security, equipment, supplies, office services) 

• Coordinate vendor onboarding/qualification: collecting required documents, verifying credentials, and aligning with internal approval processes 

• Manage vendor relationships and performance; escalate and drive resolution when service issues arise 

4) Meeting Coordination & Facilitation 

• Schedule and organize site meetings (daily/weekly/ad-hoc): prepare agendas, send invites, coordinate logistics 

• Facilitate meetings as needed: keep discussions on track, manage time, capture decisions, and track action items to closure 

5) Scheduling Support & Timecard Submission (Manager decides, you execute) 

• Implement staffing schedules based on manager decisions; communicate updates and coordinate changes with the team 

• Collect, validate, and submit timecards/timesheets accurately and on time (manager approves; you execute and submit) 

• Track attendance exceptions and report concerns to site leadership for follow-up 

Qualifications

• 1–3+ years of administrative / office operations experience (warehouse, manufacturing, retail operations, or field-site environment preferred) 

• Strong attention to detail and high ownership: accurate records, consistent follow-through, and deadline reliability 

• Excellent organization and planning skills; able to manage multiple tasks in a fast-paced environment 

• Confident communicator with a “strong backbone”—comfortable pushing back when needed and driving vendors to deliver 

• Comfortable negotiating with vendors on pricing and service terms 

• Proficient with common office tools (Excel/Google Sheets, email, calendars, meeting tools)