Temporary (3–4 month) office operations manager to oversee day-to-day workplace operations, procurement, vendor and carrier coordination, shipping/logistics, benefits open enrollment support, onboarding logistics, budget and invoice management, and accounts payable assistance. Acts as primary contact for building management and external service providers.
Contractor: Office Operations Manager (Maternity Leave Coverage)
About the Role
What You'll Do
What We're Looking For
Contract Details
About the Role
We are looking for an experienced operations professional to cover a maternity leave period starting June through the summer. This is a fixed-term, contract position with the opportunity to step into a fully functioning team and make an immediate impact.
- Oversee day-to-day office and workplace operations, ensuring a smooth, well-run environment for all staff
- Coordinate office logistics: equipment, supplies, and maintenance requests
- Oversee procurement of IT equipment and office/facilities supplies, including inventory management, purchase requests, and vendor coordination
- Manage the office lunch program, including vendor relationships, budgeting, dietary accommodations, and day-to-day coordination
- Handle shipping and logistics operations, including outbound and inbound shipments, carrier relationships, tracking, and resolving delivery issues
- Support the coordination and execution of benefits open enrollment, including employee communications, deadline tracking, and liaising with management and benefits providers
- Serve as the primary point of contact for building management and external service providers
- Support onboarding logistics for new hires, including workspace setup, equipment provisioning, and access coordination
- Manage operations budgets, process invoices, and track expenditures against budget
- Assist and manage Accounts Payable, sending items for internal approval and processing.
- 4+ years of experience in office or workplace operations
- Experience with IT procurement and working alongside IT or technical teams on equipment needs
- Experience managing shipping and logistics, including carrier coordination and fulfillment processes
- Familiarity with benefits administration or open enrollment processes, with the ability to coordinate across HR and external providers
- Proven ability to manage multiple vendors and priorities simultaneously
- Strong organizational and project management skills, with high attention to detail
- Clear, professional communicator, comfortable working across all levels of an organization
- Adaptable and comfortable stepping into an established role quickly
- Proficiency with relevant tools, e.g., Google Workspace, Slack, Jira, Confluence
- Duration: 3-4 months, covering a maternity leave period. Potential for full-time conversion.
- Start date:
- On-site in SF, potential for hybrid
What you need to know about the Chicago Tech Scene
With vibrant neighborhoods, great food and more affordable housing than either coast, Chicago might be the most liveable major tech hub. It is the birthplace of modern commodities and futures trading, a national hub for logistics and commerce, and home to the American Medical Association and the American Bar Association. This diverse blend of industry influences has helped Chicago emerge as a major player in verticals like fintech, biotechnology, legal tech, e-commerce and logistics technology. It’s also a major hiring center for tech companies on both coasts.
Key Facts About Chicago Tech
- Number of Tech Workers: 245,800; 5.2% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: McDonald’s, John Deere, Boeing, Morningstar
- Key Industries: Artificial intelligence, biotechnology, fintech, software, logistics technology
- Funding Landscape: $2.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Pritzker Group Venture Capital, Arch Venture Partners, MATH Venture Partners, Jump Capital, Hyde Park Venture Partners
- Research Centers and Universities: Northwestern University, University of Chicago, University of Illinois Urbana-Champaign, Illinois Institute of Technology, Argonne National Laboratory, Fermi National Accelerator Laboratory
