Provides administrative, front-office, and operational support, including workflow coordination, scheduling, recordkeeping, reporting, order expediting, returns processing, purchasing, inventory control, vendor coordination, visitor management, and onboarding documentation. Maintains operational metrics, supports compliance and continuous improvement, and assists production and office teams. The role is onsite five days per week and requires strong communication, organization, adaptability, and Microsoft Office proficiency.
ONSITE 5 DAYS A WEEK
Provide administrative support, including scheduling, documentation, and cross-team coordination.
Serve as the front desk point of contact by greeting visitors, handling calls and emails, and managing inquiries.
Oversee front office activities, including visitor check-in, meeting room coordination, and mail/delivery handling.
Job Purpose:
The Operations Assistant will play a key role in ensuring the smooth and efficient functioning of daily business operations through administrative, operational, and front office support. This person will support customer service, production, and planning teams with tasks such as expediting orders and processing returns.Job Responsibilities:
Support daily operations by coordinating workflows, maintaining records, and assisting with reporting and process improvements.Provide administrative support, including scheduling, documentation, and cross-team coordination.
Serve as the front desk point of contact by greeting visitors, handling calls and emails, and managing inquiries.
Oversee front office activities, including visitor check-in, meeting room coordination, and mail/delivery handling.
Additional Responsibilities & Qualifications:
- Provide administrative and operational support for production and office activities.
- Maintain records, prepare reports, and track operational metrics.
- Support purchasing, inventory control, and vendor coordination.
- Assist with employee onboarding, training records, and general office administration.
- Ensure compliance with safety, regulatory, and company requirements while supporting continuous improvement initiatives.
- Salary Range: $55,000 - $58,000 annually
Work Experience:
● 1-3 years of related job experience.● Ability to manage multiple projects, work under pressure, and adapt to sudden changes in the work environment.● Ability to work in a team environment.● Ability to work quickly and efficiently.● Excellent verbal, written, people, and diplomacy skills are required.● Proficient with Microsoft Office Suite.Education:
● High School Diploma/GEDWhat We Offer
- Engaging and inclusive culture with employee-led Employee Resource Groups, Veritiv Cultural Alliance, recognition platform, etc.
- Extensive training opportunities, professional development programs, career pathing, and mentorship opportunities.
- Collaborative atmosphere with our customers and suppliers to create healthier, safer and more sustainable communities through our responsible operations and innovative solutions.
- Healthcare benefits (including medical, dental, vision, and health savings account), life, AD&D, and disability insurance, 401k, paid time off, tuition reimbursement, employee assistance program, and other fringe benefits.
About Veritiv
Together with its subsidiaries, Veritiv is the leading full-service provider of packaging solutions. Veritiv also provides JanSan, hygiene, print and publishing products and services. Veritiv serves customers in a wide range of industries, through team members around the world helping shape the success of its customers. For more information, visit www.veritiv.com and connect with the Company on LinkedIn.
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What you need to know about the Chicago Tech Scene
With vibrant neighborhoods, great food and more affordable housing than either coast, Chicago might be the most liveable major tech hub. It is the birthplace of modern commodities and futures trading, a national hub for logistics and commerce, and home to the American Medical Association and the American Bar Association. This diverse blend of industry influences has helped Chicago emerge as a major player in verticals like fintech, biotechnology, legal tech, e-commerce and logistics technology. It’s also a major hiring center for tech companies on both coasts.
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