Administrative Assistant

Belvedere Trading, a leading proprietary trading firm in Chicago, is actively recruiting for an Administrative Assistant that will support both executive and director level leaders across multiple departments. The ideal candidate will have proven experience supporting multiple executives with extensive scheduling, email correspondence and project management. This position requires creative problem solving and strong attention to detail. Candidates should be accustomed to a fast-paced environment and possess an entrepreneurial mindset. The Administrative Assistant will manage multiple projects while holding colleagues accountable for deadlines, action items and to-dos.

This highly visible role will be committed to supporting the organization's leadership team in achieving greater levels of success with professionalism and discretion. This person will also collaborate with the Employee Experience team to properly execute firm-wide communication, events and meetings.

What you’ll do 

·         Manage and coordinate complex schedules consisting of meetings, events, and travel 

·         Anticipate needs of the management team and resolve operational and administrative issues before they arise

·         Prepare presentations and materials for meetings and accurately record minutes

·         Act as a proxy or representative for the leadership teams when they are unavailable

·         Assist with event and activity planning and execution

·         Compose and prepare correspondence and documentation as directed

·         Gather, enter, and update data to maintain records and databases

·         Review, organize, and respond to incoming/outgoing mail, email, and phone calls

·         Manage and track expenses

·         Willingness to run business and personal related errands as needed

·         Handle highly confidential information with discretion 

·         Additional administrative projects and tasks

What you’ll need

·         2-5 years of administrative experience in a professional environment

·         Bachelor’s degree strongly preferred 

·         Demonstrated ability to juggle multiple competing tasks and demands 

·         Ability to work independently, identify opportunities, and drive own workload 

·         Strong attention to detail with a high level of organizational skills 

·         Clear and professional written and verbal communication skills   

·         Ability to maintain strict confidentiality  

·         Proficiency in various software, including Microsoft Office

·         Desire to stay current in office productivity technology tools

Who we are

Belvedere Trading is its core values:

·         We strive for excellence as a team and individually (Team Belvedere) and expect merit based responsibilities and compensation (Me in Team)

·         We value innovation delivered incrementally (Iterative Innovation) and expect all to act like owners (Own it)

·         We communicate passionately and with compassion to reach the best solutions (Passionate Discourse)

These values help guide us as a firm and as individuals. We are excited to bring those who have similar beliefs to join our family.

What we offer

Rated as one of the Top 25 Best Places to Work for Recent Grads by Simplicity and one of the Best Places to Work by Crains, Belvedere Trading places a great emphasis on an employee’s overall well-being. We offer a casual work environment that promotes innovation and creativity. Our employees’ health is important, so we provide full benefits and a robust wellness program including: in-office yoga, health seminars, and discounted gym memberships. Belvedere also recognizes the positive effects of a strong work-life balance by having an unlimited, paid time off policy. Most importantly, Team Belvedere likes to have fun, both inside and outside the office walls!

·         Belvedere Trading is an Equal Opportunity/Affirmative Action Employer

·         Sponsorship is not available for this position

·         Please note that Belvedere Trading does not accept unsolicited resumes from search firms or employment agencies. Any unsolicited resumes will become the property of Team Belvedere.