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Executive Admin

Description

Fusion’s Executive Administrator will sit at the hub of our newly-expanded Chicago office, to welcome guests to our office and to provide support to all areas of the business, including administrative support to our Executive team. Specifically, this role will be responsible for:

  • Providing administrative support to Fusion’s CEO, CFO, and CRO, including, but not limited to expense reporting, business travel arrangements, scheduling large scale meetings, formatting presentations, ordering food for meetings as necessary, and other duties as assigned.
  • Owning management of keys and key cards for both Fusion offices and the guest security process for the Chicago office. This includes registering visitors with building security, facilitating the monthly SOC 2 key card audit, issuing or cancelling badges for new hires/terminations regardless of location while logging changes in the appropriate system(s), and other related tasks.
  • Answering and/or forwarding any phone calls that roll to reception.
  • Managing both incoming and outgoing mail and packages.
  • Managing office supply purchases for both Fusion offices, including employee snacks and beverages.
  • Reporting and logging any building maintenance tickets.
  • Distributing, recording, and auditing Mi-Fi devices.
  • Facilitating and distributing employee recognitions including anniversary and birthday cards.
  • Managing Fusion’s training room, including scheduling, visitor badges, food orders for trainings, room supplies, and setup/cleanup.
  • Maintaining a Catering Menu with options for food orders (who to call/how to call/account numbers/etc.) for other employees. This role is not responsible for ordering lunch for other employee meetings/lunches and is not responsible for kitchen clean-up.
  • Acting as Fire Marshall for Chicago office, including attending the annual fire drill meeting Communicate emergency procedures to Chicago employees.
  • Completing other corporate projects as assigned/needed.

Requirements

  • Bachelor’s degree in Business Administration or similar degree, or 2-4 years’ relevant work experience in lieu of degree
  • 2-4 years’ experience supporting organizational leaders and office operations/services
  • Advance knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • DocuSign or electronic signature software tool experience a plus
  • Adobe Acrobat experience a plus
  • Salesforce.com application experience is a plus
  • Self-motivated, capable of working independently without supervision, proficient at solving problems as well as recommend and implement improvements or solutions
  • Ability to be professional, identify priorities, juggle multiple activities, adhere to timelines, and change course quickly as needed.
  • Demonstrated ability to maintain confidentiality and privacy
  • Excellent communication skills at all levels (people, correspondence, phone, e-mail, etc.)
  • Strong interpersonal skills, capable of maintaining effective working relationships with external customers and vendors, employees and management through use of tact, diplomacy, good judgment, responsiveness and follow-through
  • Proven ability to effectively lead/manage projects, make timely decisions, delegating tasks to peers and others within Fusion as appropriate
  • Strong attention to detail
  • Excellent organizational skills, with the ability to meet deadlines

 

Fusion Risk Management, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin. Nothing in this job posting should be construed as an offer or guarantee of employment.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavascriptLanguages
    • ApexLanguages
    • D3JSLibraries
    • ReactLibraries
    • Google AnalyticsAnalytics
    • PardotAnalytics
    • TrelloManagement
    • SalesforceManagement
    • SalesforceCRM

Location

You can't beat the location! Our building is connected to Oglivie Station and is across the street from the Madison St. exit of Union Station.

An Insider's view of Fusion Risk Management

How would you describe the company’s work-life balance?

Fusion puts its employees and their wellness at the forefront by providing several ways to help maintain a great work-life balance. My personal favorites have to be the flexible work schedule and Summer Fridays. With initiatives like Fusion Cares, I also have the option to spend up to 12 hours of work time giving back to the the community.

Riddhi

Solution Architect

What does your typical day look like?

My days are dynamic, with each day presenting unique challenges and opportunities. One minute I may be attending a recurring SCRUM meeting within one of our engineering teams, the next, I might be focused on developing a cross-functional process designed to scale with the organization. Working at Fusion is both as invigorating as it is challenging!

Tom

Manager, Product Engineering

How does the company support your career growth?

Fusion provided me with multiple opportunities to learn and cultivate new skills and continues to support my growth at a professional and personal level. Fusion offers a fun, dynamic environment, that has allowed me to explore challenging assignments to expand my skill set and play a pivotal role for the rapid growth of the company.

Ramya

Solutions Manager

How do you empower your team to be more creative?

Collaboration and team brainstorming sessions are key when it comes to empowering creativity. Open and transparent lines of communication with your teams provides them with the flexibility to share ideas and gather feedback on their projects. Lastly, always celebrate the wins, even if they are small.

Shannon

Vice President, Marketing

How do you collaborate with other teams in the company?

I am fortunate to have an amazing team that I can completely depend on. This allows me to collaborate with other teams much more than I would be able to otherwise. I am amazed at how much change I can affect here at Fusion.

Mike

Vice President, Customer Success

What are Fusion Risk Management Perks + Benefits

Culture
Volunteer in local community
Friends outside of work
Eat lunch together
Open door policy
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Child Care & Parental Leave Benefits
Child Care Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Stocked Kitchen
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
Cross functional training encouraged
We allow our employees to participate in tours of duty within other parts of the organization to build their skills
Promote from within
Paid industry certifications
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