Executive Assistant - COO

| Chicago

About us:

Farmer’s Fridge started with an idea: make fresh, healthy food as accessible as a candy bar. Our handcrafted meals are made and delivered daily to over 200 smart Fridges and can be conveniently purchased with a credit card or using our app. This is made possible by our dedicated team of food fanatics, techies, logistical geniuses, and many others who bring their gifts of positivity, grit and passion to work each day.

We are on a path to exponential growth, proving that you can efficiently and safely produce high quality, super fresh food, at scale to drive change in the food system and empower people to eat happier and healthier.

Check out our Built In Chicago page to see what it’s like to work here!

About the Executive Assistant role:

You will partner with our COO, providing proactive and organized support with strong attention to detail and the highest level of discretion and maturity. You will need to be able to handle a wide range of administrative tasks, interface with individuals across the company, and juggle diverse responsibilities:

  • Heavy calendar management - manage meetings, travel, out of office, important company meetings, and special events.
  • Plan events for company leaders including creation and distribution of notices, agendas, and meeting materials, as well as arrange details and coordinating logistics, etc.
  • Prepare and edit correspondence, communications and other team and company-wide messages; make independent decisions regarding level of priority.
  • Capture action items from meetings and distribute to stakeholders.
  • Prepare and track expense reports.
  • Develop and assist with preparation of presentation materials.
  • Ad hoc internet research and summarization.

Necessary knowledge, skills and experience:

  • Self-starter: can take even the smallest project and run with it to successful completion
  • Learn fast: Able to quickly learn to navigate current and new systems, processes and procedures
  • Desire to be busy and work in a fast-paced environment
  • Attention to detail is your thing! You got the skills to meticulously and diligently prepare and review emails, schedules, expense reports, meeting materials, etc. and ensure accuracy.
  • Organized? It’s your middle name.
  • Professionalism – able to handle highest level of confidential information.
  • Computer Skills – Proficient in Microsoft Office. Excellent formatting skills required. Must be comfortable and capable performing internet research and identifying reliable sources of material, as well as learning new software and skills.
  • 2-3 years of related experience
  • College degree preferred with college coursework or related experience in business, accounting, or finance preferred, but not required.

Benefits:

  • Traditional Benefits. Health, Dental, Vision, Life, Short Term Disability, Long Term Disability
  • 10 paid floating holidays
  • Generous paid time off policy
  • Daily Fridge Credits. You can enjoy these flat rate credits at any Fridge
  • Monthly cell phone credit
  • Professional development opportunities

Farmer’s Fridge is an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

View our disclosures related to External Agencies and Applicants here: https://www.farmersfridge.com/careerdisclosures

Read Full Job Description

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • C++Languages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • SqlLanguages
    • SwiftLanguages
    • QMLLanguages
    • jQueryLibraries
    • ReactLibraries
    • Node.jsFrameworks
    • QtFrameworks
    • AWSFrameworks
    • ServerlessFrameworks
    • MySQLDatabases
    • RedisDatabases
    • DynamoDBDatabases
    • Google AnalyticsAnalytics
    • MixpanelAnalytics
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • AsanaManagement
    • TrelloManagement
    • IntercomCRM
    • SalesforceCRM
    • MailChimpEmail
    • IntercomEmail

Location

Located in the Kinzie Industrial Corridor, we’re at the epicenter of the startup community. Find coffee shops, breweries, and inspiration all around.

An Insider's view of Farmer's Fridge

What are some social events your company does?

Working at a start-up can be a roller coaster, so we do our best to balance work & play. We have regular get-togethers including happy hours, mixers, and impromptu outings to celebrate the wins at the many restaurants & breweries in the area. We also throw a mean party, are 2018 kickball league champions and have yoga classes in the office monthly.

Eden

Revenue & Sustainability Manager

What does your typical day look like?

Given the fast-paced environment at the Fridge, things change so quickly around here. Each day comes with new projects and priorities - and no two days look the same. From meetings and calls to strategizing with the team, and travel, in the two years I've been here, it's safe to say that each day is different.

Syed Shah

Head of Expansion

What makes someone successful on your team?

In a space dominated by big food players, we are building something truly innovative, and the response from the community reaffirms that we're on our way to helping people live healthier, happier lives. Challenges are met with optimism and passion instead of deep sighs and frustration, and the team really bands together to achieve shared goals.

Caroline

Director of Operations Systems

What is your vision for the company?

Farmer's Fridge aims to make fresh, healthy food as accessible as a candy bar. We are on a mission to improve public health through better access to delicious, nutritious food.

Luke

Founder & CEO

How would you describe the company’s work-life balance?

I love coming to a place where my coworkers are supportive of my trials as a working Mom. Where time is made for quiet, uninterrupted work with weekly clarity breaks. Where we are fully supported in our projects. I get to bring all of myself to work, the Mom, the food lover, and the runner—and feel like each part is appreciated and celebrated!

Sarah

Customer Development Manager

What are Farmer's Fridge Perks + Benefits

Farmer's Fridge Benefits Overview

Let’s talk perks. Because keeping you healthy and happy is what we’re all about.

We offer:
Traditional Benefits -- Health, Dental, Vision, Life, Short Term Disability, LTD

10 paid holidays

Generous PTO policy (Did somebody say vacay?!)

Daily Fridge Credits (Yep—Lunch is on us! Free snacks, too!)

Monthly cell phone credit

Spontaneous company events and community service activities (kickball, yoga, and yes—even the occasional bonsai tree taming tutorial can be expected!)

Opportunity to work with a phenomenal team of individuals that are constantly pushing the market boundaries to offer delicious, nutritious food at the utmost convenience.

Culture
Volunteer in Local Community
We love to engage with our community and participate in events that are aligned with our mission
Open Office Floor Plan
Health Insurance & Wellness Benefits
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Retirement & Stock Options Benefits
Company Equity
Child Care & Parental Leave Benefits
Generous Parental Leave
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Perks & Discounts
Casual Dress
Company Outings
Regular team celebrations for company milestones and other special events.
Free Daily Meals
Daily Fridge credits!
Stocked Kitchen
We have snacks and drinks available.
Happy Hours
Recreational Clubs
Our sports leagues fuel teamwork and collaboration with a healthy dose of fun competition.

Additional Perks + Benefits

If all of this sounds good to you, take a look at our current openings!

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