Executive Assistant & Office Manager

Responsibilities

• Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management
• Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting
• Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding
• Support business development, talent acquisition and firm development efforts as needed 
• Contribute to creating a high-performing and inclusive culture
• Plan Chicago office and firm wide events
• Serve as the culture keeper for the office
• Share and manage best practices
• Additional duties as assigned

Qualifications

• Bachelor’s degree from a top undergraduate program
• Located or willing to self-relocate to Chicago
• Interested in a team-based culture that involves in office four days per week
• Four plus years of experience as an Executive Assistant and / or Office Manager at an investment bank, private equity / law firm or top tier consultancy
• Excellent written and verbal communication skills including strong e-mail etiquette
• High degree of maturity with a proven ability to interact with senior executives, team members and external partners
• Experience with Concur and / or Intapp preferred
• Ability to successfully work in a small, collaborative team environment
• Effectively communicates analysis through Microsoft Word, Excel, Outlook and PowerPoint including high-quality messaging, structure and formatting
• Eagerness to be responsive at all times
• Proven track-record of success in high pressure, time-constrained environments
• Top-tier organizational skills and attention to detail
• Self-starter and entrepreneurial spirit