Executive Assistant at UPshow
UPshow is the leading in-venue social media display network in the United States. With thousands of screens in venues (health clubs, restaurants, sports bars, and leading family attractions like Navy Pier) across the country, UPshow allows patrons to display their social media posts instantly on TVs within the venue. UPshow gives businesses a vastly increased social media presence by maximizing the customer posts inside their venues. In doing so, we enable businesses to automatically build a database of customers that they can connect with over social media, invite back, and encourage to stay longer and spend more.
About The Role
UPshow is looking for an entrepreneurial, proactive Executive Assistant to support the day-to-day needs of our CEO. This person will be highly organized, has a positive, “can-do” attitude, and thrives in a fast-paced environment. We are hiring someone to act as the CEO’s right hand and help him execute multiple projects simultaneously while diligently following up and organizing existing and future projects.
The primary responsibilities for the Executive Assistant to the CEO include, but are not limited to, the following:
Managing the CEO’s calendar, including prioritizing his meetings and anticipating/clearing any conflicts.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Support our CEO in ensuring that all areas of the organization are aligned, highly productive and performing as expected
Ensure CEO’s efficiency and productivity by coordinating, organizing and supporting commitments and initiatives
Organizing external and internal meetings, executive networking events, and speaking engagements.
Participate in meetings to diligently and proactively track the status and follow up on projects
Making frequent travel arrangements.
Preparing expense reports in accordance with company policy.
Assisting with other special projects and duties as needed.
Highly organized – Extremely strong attention to detail, resourceful and effectively completes tasks in a timely manner without follow-up.
Strong time management skills – Highly capable of multi-tasking, problem-solving, and prioritizing tasks independently.
Excellent communication skills – Strong written and verbal communication skills.
Strong interpersonal skills – This person will interface with the entire UPshow team and external stakeholders and should work well in a team environment.
High integrity – has a high level of professionalism and can effectively handle confidential or sensitive information with discretion.
Adaptability – This person should be energized and excited by working in a fast-paced environment and be able to effectively manage priorities as changes occur.
Preferred Skills + Experience:
High school degree or equivalent required; Bachelor’s degree preferred.
3+ years of relevant experience in an executive assistant or administrative assistant role.
Proficiency in Microsoft Office and G-suite.
What Is UPshow?
1. We are on a rapid growth trajectory
2. We want you to grow with the company
3. We offer opportunities to earn equity
4. We are a well-funded technology startup
5. We have a strong leadership team
6. We have an awesome product
7. We have an international footprint of customers
8. We embody the scrappy startup culture that we’ve built & cultivated
9. We never have a dull day because our plates are always full
10. We are located in the heart of downtown Chicago at Franklin and Randolph
UPshow values diversity of culture and background for the benefit of our team, our product, and our world. UPshow is proud to be an equal opportunity workplace. We win together, we lose together.
This position is open to applicants who are legally authorized to work in the United States. We are not able to sponsor work visas at this time.