Executive Assistant at UPshow

| Chicago
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About UPshow

UPshow is the leading in-venue social media display network in the United States.  With thousands of screens in venues (health clubs, restaurants, sports bars, and leading family attractions like Navy Pier) across the country, UPshow allows patrons to display their social media posts instantly on TVs within the venue. UPshow gives businesses a vastly increased social media presence by maximizing the customer posts inside their venues. In doing so, we enable businesses to automatically build a database of customers that they can connect with over social media, invite back, and encourage to stay longer and spend more.

About The Role

UPshow is looking for an entrepreneurial, proactive Executive Assistant to support the day-to-day needs of our CEO. This person will be highly organized, has a positive, “can-do” attitude, and thrives in a fast-paced environment. We are hiring someone to act as the CEO’s right hand and help him execute multiple projects simultaneously while diligently following up and organizing existing and future projects. 

Responsibilities

The primary responsibilities for the Executive Assistant to the CEO include, but are not limited to, the following:

  • Managing the CEO’s calendar, including prioritizing his meetings and anticipating/clearing any conflicts.

  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.

  • Support our CEO in ensuring that all areas of the organization are aligned, highly productive and performing as expected

  • Ensure CEO’s efficiency and productivity by coordinating, organizing and supporting commitments and initiatives

  • Organizing external and internal meetings, executive networking events, and speaking engagements.

  • Participate in meetings to diligently and proactively track the status and follow up on projects

  • Making frequent travel arrangements.

  • Preparing expense reports in accordance with company policy.

  • Assisting with other special projects and duties as needed.

Qualifications

Basic Requirements:

  • Highly organized – Extremely strong attention to detail, resourceful and effectively completes tasks in a timely manner without follow-up.

  • Strong time management skills – Highly capable of multi-tasking, problem-solving, and prioritizing tasks independently.

  • Excellent communication skills – Strong written and verbal communication skills.

  • Strong interpersonal skills – This person will interface with the entire UPshow team and external stakeholders and should work well in a team environment.

  • High integrity – has a high level of professionalism and can effectively handle confidential or sensitive information with discretion.

  • Adaptability – This person should be energized and excited by working in a fast-paced environment and be able to effectively manage priorities as changes occur.  

Preferred Skills + Experience:

  • High school degree or equivalent required; Bachelor’s degree preferred.

  • 3+ years of relevant experience in an executive assistant or administrative assistant role.

  • Proficiency in Microsoft Office and G-suite.

What Is UPshow?

1. We are on a rapid growth trajectory

2. We want you to grow with the company

3. We offer opportunities to earn equity

4. We are a well-funded technology startup

5. We have a strong leadership team

6. We have an awesome product

7. We have an international footprint of customers

8. We embody the scrappy startup culture that we’ve built & cultivated

9. We never have a dull day because our plates are always full

10. We are located in the heart of downtown Chicago at Franklin and Randolph

UPshow values diversity of culture and background for the benefit of our team, our product, and our world. UPshow is proud to be an equal opportunity workplace. We win together, we lose together.

This position is open to applicants who are legally authorized to work in the United States. We are not able to sponsor work visas at this time.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • PHPLanguages
    • Google AnalyticsAnalytics
    • SEMRushAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • SketchDesign
    • TrelloManagement
    • IntercomCRM
    • SalesforceCRM
    • MailChimpEmail
    • IntercomEmail
    • MandrillEmail
    • RapportiveLead Gen

Location

Our office is in the heart of the loop surrounded by plenty of great bars and restaurants. Plus, our office is easily accessible by CTA/Metra.

An Insider's view of UPshow

What’s the vibe like in the office?

Imagine a fan club for your favorite team or hobby - that's what it's like in our office. Every person in the office is so enthusiastic about what they do, and deeply invested in the success of the company. Our energy is infectious: if you've never looked forward to coming into work before, that will quickly change when you join the UPshow team

Simone

Content Marketing Specialist

How do you collaborate with other teams in the company?

Working on the product team, collaboration is an important part of my job. Whether it's working with the CS team to ensure we address customer issues or getting ahead of a new feature to help the sales team hit their goal, I work with other teams to better understand our customer needs in order to make a better product.

Angela

Product Manager

What are some things you learned at the company?

I’ve learned to grind. In early 2015, UPshow only had a few dozen partners. Now we're working with over 6,000 companies, brands, and organizations. I've been able to be involved in multiple departments which has helped me become multi-dimensional. This has helped me to look at situations through multiple views - and I can take that anywhere.

Tom

Account Executive

How do your team's ideas influence the company's direction?

Our creative team is incredibly influential when it comes to the UPshow brand and product. Our product designers are reinventing how content appears on our screens with motion design, while making it easier for customers to schedule entertainment and promotions with UX/UI. Campaigns and brand assets are built by our marketing designers each day.

Caroline

Chief Creative Officer

What's the biggest problem your team is solving?

The biggest problem our team solves is how to best engage consumers within the 4 walls of our partners business/venue and capture their mindshare to drive the outcomes that matter most. We are a data-centric team that harnesses customer insights through our platform to help businesses understand their customer's interests and behaviors.

Will

Customer Success Director

What are UPshow Perks + Benefits

Culture
Volunteer in local community
Employees are encouraged to suggest different organizations to work with and support throughout the year.
Friends outside of work
Eat lunch together
Intracompany committees
TeamUP, a committee of volunteer employees, comes together weekly to work on D&I, development, events and other initiatives that create the culture we are so proud of.
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Diversity manifesto
Mean gender pay gap below 10%
Health Insurance & Wellness Benefits
Dental Benefits
Our dental plan covers 50% of premiums.
Vision Benefits
The vision benefits plan covers annual eye exams with $150 for glasses and contact lenses.
Health Insurance Benefits
UPshow's health insurance policy covers 50% of premiums.
Team workouts
With a discounted rate at Chicago Athletic Clubs and fitness customers all around the city, our team never hesitates to sweat it out together.
Retirement & Stock Options Benefits
Company Equity
UPshow offers stock options through its employee equity plan, including a 4-year vesting schedule with a 1-year cliff.
Performance Bonus
UPshow's performance bonus plan awards employees when they meet targets set by their direct manager.
Child Care & Parental Leave Benefits
Generous Parental Leave
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Generous PTO
UPshow offers unlimited paid time off.
Paid Holidays
Paid Sick Days
Our unlimited paid time off policy includes sick days.
Perks & Discounts
Beer on Tap
Casual Dress
Company Outings
Whether it's visiting a customer venue, getting creative with offsite brainstorms, or celebrating a milestone out on the town, Team UPshow works hard and plays hard.
Stocked Kitchen
Healthy snacks? Comfort food? Multiple flavors of LaCroix? Whatever your preference, our kitchen always has something to keep you going. 
Some Meals Provided
We provide catered lunch from some the best spots in the city during our monthly UPshow and Tell.
Happy Hours
Unwind with the team and enjoy a cold bottle of beer, seltzer, or ginger ale during our Friday happy hour.
Pet Friendly
UPshow has been called the Most Pet Friendly company in Chicago! If your pet is friendly and well-behaved, we welcome them as a part of our team. Check out some of our office pets on our Instagram!
Professional Development Benefits
Job Training & Conferences
Lunch and learns
We host a monthly UPshow and Tell where employees gather to share their interests and passions outside of work. Lunches are catered by local hot spots.
Cross functional training encouraged
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