Senior Executive Assistant (Chicago, IL)

| Chicago
Apply Now
By clicking continue you agree to Built In’s Privacy Policy and Terms of Use.

The Role

 Fusion's Senior Executive Administrator will perform administrative functions as delegated by our Executive team. Specifically, this role will include these responsibilities:

  • Perform administrative tasks directly related to the management of Fusion's operations and for Fusion's CEO and CFO, including, but not limited to expense reporting, business travel arrangements, scheduling large scale meetings, formatting presentations, ordering food for meetings as necessary, and other duties as assigned.
    • During the COVID 19 pandemic, travel is limited. Due to this, the Executive Administrator will work with the CEO, CFO, CRO and COO. As a return-to-office is being contemplated, the role will primarily serve as Executive Administrator to the CEO and CFO.
  • Schedule, coordinate, and reserve travel for the Executives.
  • Organize and submit expense reports for the Executives; this includes, meals, travel and any additional work-related purchases.
  • Manage and work with the Executives in a proactive manner.
  • Work with employee resource groups to plan for routine social events and plan other activities and events to ensure frequent employee engagement – for example, employee breakfasts/lunches or similar activities.
  • Actively manage and organize inboxes and calendars for all Executives being supported. This includes proactively managing calendars weeks in advance while also accommodating ad hoc meeting requests from employees.
  • Host daily and/or weekly meetings with Executives to stay up to date on tasks
  • Plan for and organize board meetings and all-company meetings.
  • Serve as the liaison between employees and the Executives
  • Work cross functionally with other departments to help schedule meetings for the Executives.
  • Completing other corporate projects as assigned/needed.


Knowledge, Skills, and Abilities

  • Bachelor's degree in Business Administration or similar degree, or 5+ years relevant work experience in lieu of degree
  • 5+ years of experience supporting c- suite organizational leaders. Experience supporting organizational leaders at a growing SaaS company is a plus.
  • Advance knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • DocuSign or electronic signature software tool experience a plus
  • Salesforce.com application experience is a plus
  • Self-motivated, capable of working independently without supervision, proficient at solving problems as well as proactively recommending and implementing improvements or solutions
  • Capable of exercising judgment and independent discretion
  • Excellent organizational skills, with the ability to identify priorities, juggle multiple activities, adhere to timelines/meet deadlines, and change course quickly as needed.
  • Demonstrated ability to consistently maintain a high level of confidentiality and privacy
  • Excellent communication skills at all levels (people, correspondence, phone, e-mail, etc.)
  • Professional at all times, with strong interpersonal skills, capable of maintaining effective working relationships with customers, vendors, employees and management through use of tact, diplomacy, good judgment, responsiveness and follow-through
  • Proven ability to effectively lead/manage projects, make timely decisions, delegating tasks to peers and others within Fusion as appropriate
  • Strong attention to detail


Fusion Risk Management, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or national origin. Nothing in this job posting should be construed as an offer or guarantee of employment.

Read Full Job Description
Apply Now
By clicking continue you agree to Built In’s Privacy Policy and Terms of Use.

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavascriptLanguages
    • ApexLanguages
    • D3JSLibraries
    • ReactLibraries
    • Google AnalyticsAnalytics
    • PardotAnalytics
    • TrelloManagement
    • SalesforceManagement
    • DocuSignCRM
    • SalesforceCRM
    • GongCRM
    • ZoomInfoLead Gen

Location

You can't beat the location! Our building is connected to Oglivie Station and is across the street from the Madison St. exit of Union Station.

What are Perks + Benefits

Benefits Overview

In addition to the basics such as medical, dental, and vision insurance; FSA and HSA options; commuter benefits; and 401K matching with no vesting period, we also offer monthly partial cell phone reimbursements, a wellness program, and fitness subsidies, paid volunteer time, parental leave, and more! We also offer flexible scheduling and the ability to work remotely.

Our cultural and professional development groups are employee-led, voluntary workplace networks that help foster a culture of community, including three Employee resources groups (Black/African-American; LGBTQ+; and Women), a volunteer committee, and our social activities squad. Even while working remotely, we have maintained fostering connections through virtual events such as lunch n’ learns, happy hours, and live concerts.

We have given special options and offerings during the COVID-19 pandemic in 2020 including extra paid time off, educational resources for all employees, and parental subsidies.

Culture
Volunteer in local community
Friends outside of work
Eat lunch together
Intracompany committees
Fusion's social committee, which plans employee events, and Fusion Cares, which organizes community-focused give-back events, are just two ways employees can contribute to building Fusion's culture.
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Diversity Employee Resource Groups
Our Employee Resource Groups are voluntary workplace networks that are employee-led. They foster a diverse, inclusive workplace aligned with the organization's mission and values.
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Child Care Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Game Room
Stocked Kitchen
Happy Hours
Fitness Subsidies
Home Office Stipend for Remote Employees
We offer home office stipends for necessary office supplies in order to promote a more efficient at home workspace.
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and learns
Cross functional training encouraged
We allow our employees to participate in tours of duty within other parts of the organization to build their skills
Promote from within
Paid industry certifications

Additional Perks + Benefits

We seek to foster a supportive and nurturing environment and are proud of our collaborative, open culture! As a fast-growing company, we are dedicated to growing with our employees and adapting to the evolving workplace.

More Jobs at

Apply Now
By clicking continue you agree to Built In’s Privacy Policy and Terms of Use.
Save jobView 's full profileSee more jobs