Payroll Finance Associate

The Payroll Associate is responsible for managing and processing payroll, ensuring compliance with local and federal laws and regulations, and accurately recording all payroll transactions. This role plays a crucial part in maintaining employee satisfaction and supporting the overall operations of our company. 

Essential duties and responsibilities:
 
Primary Functions: 

• Accurately process payroll data for all employees on a bi-weekly basis, including severance and extraordinary payroll (PTU, Aguinaldo) 
• Collect, verify and process supplemental payroll data like commissions, bonuses, overtime, medical leave, deductions, etc. 
• Keep accurate and detailed records of all payroll transactions, employee data and changes 
• Ensure payroll related activities are performed in adherence to Mexican labor laws and tax regulations (Imss, Infonavit, Infonacot, SAT, AAFY, etc) 
• Administration and maintenance of food stamps platform (Edenred) which includes ensuring availability of stock cards, assigning and replacing cards, calculating and placing food stamp orders in a timely manner, etc. 
• Prepare payroll payment files and submit to the bank for proper and timely allocation 
• Accurately record payroll transactions in the accounting system 
• Collaborate with HR, Finance and Managers to address payroll-related issues or changes in current process 
• Address and resolve employee inquiries or concerns related to payroll 
• Assist with payroll related audits and provide necessary documentation required 

 
Additional Responsibilities:   

• Participate in month-end close 
• Variance analyses as needed 
• Ad hoc excel spreadsheet preparation 
• Assist Supervisor in all assignments, making sure that all members of the Finance Department have the proper resources and support 
• Serve on committees as requested 
• Work extended hours during busy season or on special projects as needed 

Qualifications:  

• Bachelor's degree in accounting or finance required
• 2-3 years' experience processing payroll for 400+ employees, preferred
• Demonstrated knowledge of federal, state, and local payroll laws and regulations
• Advanced Microsoft Excel skills required
• Excellent attention to detail and accuracy
• Strong analytical and problem-solving skills
• Thorough understanding of payroll processes and procedures 
• Candidate must possess strong verbal and written communication skills in both Spanish and English 
• Ability to work independently and meet deadlines 
• Self-motivated, needs little direct supervision, and ability to work under pressure.

Work Perks:

• Fun & driven environment.
• Excellent medical, dental, and vision coverage, life, accidental death and dismemberment, accident, critical illness, and disability insurance.
• +10% of gross salary as food stamps.
• 1 paid volunteer day & 25 PTO* days to start – accrue up to 28 over 3 years, 4 mental health days, and 5 bereavement days.
• Statutory Holidays by Mexican Federal Labor Law.
• Tuition reimbursement up to five thousand, two hundred fifty dollars annually or one thousand dollars towards professional certification annually.
• Flexible work schedule providing on-site and hybrid opportunities.
• Encouraged participation in our Employee Resource Groups and Diversity, Equity, & Inclusion council.
• Fitness opportunities.
• Employee Assistance Program (EAP)
• Paid statutory parental leave