Payroll Specialist

Roles & Responsibilities

Completion of accurate and efficient biweekly and Semi-monthly payrolls to include but not limited to maintaining employee information (deductions, taxes, garnishments, direct deposits, and support orders), reviewing earnings, and processing payroll/financial reports.  
Completion of accurate and efficient weekly payroll reporting to include but not limited to hours calculation report generation, resolution of missing punch exceptions, collaboration with people managers on hours approvals, remittance of hours reports to appropriate staffing agencies, and review/approval of incoming staffing agency invoices.
Screen timecards for accuracy, reasonableness, and consistency with company policies as well as federal, state, and local payroll laws and regulations. This includes timely communication with supervisors and/or employees to correct missing punch exceptions, unapproved time off requests and/or punch edit requests, orphan events, and necessary accrual edits.  
Collaborate with the Controller and/or Staff Accountant to ensure payroll cash requirements are secured in a timely manner and to resolve HRIS/Payroll system General Ledger Exceptions in accordance with Company chart of accounts.  
Collaborate with the Director of Human Resources to execute market compensation research, data analysis, and analysis report creation and presentation on an ongoing basis and as needed/requested utilizing web-based market compensation platform(s).
Collaborate with the Director of Human Resources to execute market compensation surveys, perform data analysis of returned survey results, and to create and present data analysis reports on an ongoing basis and as needed/requested. This is a controlled document when viewed electronically from the approved, shared system location.  
Collaborate with the HRIS/Payroll system vendor on timely and accurate remittance of federal, state, and local payroll taxes to include, but not limited to forwarding updated rates, correcting report errors, and requesting new/updated tax ID numbers.
Provide accurate information to employees, leaders, and executives related to HRIS/payroll system reports, tax forms, information requests, instructions, and training to employees, correspond with and for employees regarding payroll printouts of earnings, W-2’s, information requests and/or letters for employees or outside agencies.
Process voids, manual checks, payment adjustments, garnishment, compliance off cycle payments in an accurate, timely, and efficient manner.  
First line contact for all employees, leaders, and executives payroll deductions, overtime pay, garnishments, and requests for employment verification.
Manage Payroll email group to include assigning incoming emails to appropriate HR department teammates.  
Other duties as assigned by the Director of Human Resources. 

Qualifications

• Minimum Required-
• Minimum 3 years of multi-state payroll processing experience 
• Minimum 3 years of multi-state payroll tax processing and remittance experience
• Proficiency at using web-based HRIS/payroll platform 
• Associates degree (or equivalent related work experience) in HR, Accounting, or Finance 
• Proficient usage of Microsoft Office Suite (Word, PowerPoint, Excel, etc.) 
• Willingness and ability to scale up to proficient usage of Google Suite usage within 2 months of hire date 
• Preferred-
• 5 - 7 years of multi-state payroll processing experience 
• 5 -7 years of multi-state payroll tax processing and remittance experience  
• Proficiency at using UKG HRIS/payroll platform 
• Bachelor’s degree (or equivalent related work experience in HR, Accounting, or Finance 

Knowledge, Skills, & Abilities

• Actively listen to ensure you are seeking to understand before you are understood.  
• Exhibit confidence and not be afraid to ask questions to bring clarity, share ideas and challenge the norm (think outside the box) - be the student as well as the teacher, exhibit a willingness to learn, to problem solve, and to step in to help others. 
• Exhibit exemplary customer service skills, to all people, regardless of level inside or outside of the company. 
• Willingness and ability to exercise confidentiality concerning the affairs of the business. 
• Proficient time management and productivity - Own your responsibility to follow through within the specified time-frame for all areas of your responsibilities. Take initiative, be proactive, anticipate and complete projects in a comprehensive manner while still remembering the details. 
• Own not only your successes but also your struggles - allow your teammates to not only celebrate your wins but also provide feedback and suggestions on remedies for your struggles
• Written and verbal communication skills should be professional, concise and effective. 
• Willingness and ability to create an environment of engagement and participation, work cooperatively and respectively with colleagues across teams in partnership with internal and external parties/vendors. 
• Willingness and ability to build relationships and alliances to solve problems and achieve objectives by sharing knowledge and information. 
• Willingness and ability to actively participate in the direction of our Company.