Payroll Tax Administrator

ABOUT US

At HUB International, we are a team of entrepreneurs. We believe in protecting and supporting the aspirations of individuals, families, and businesses. We help our clients evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees to learn, grow, and make a difference. Our structure enables our teams to maintain their own unique, regional culture while leveraging support and resources from our corporate centers of excellence.

HUB is the 5th largest global insurance and employee benefits broker, providing a boundaryless array of business insurance, employee benefits, risk services, personal insurance, retirement, and private wealth management products and services. With over $5 billion in revenue and more than 19,000 employees in 600 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions.

General Summary:

The Payroll Tax Administrator is responsible for monitoring all U.S. payroll tax activities. This role includes auditing and responding to payroll tax-related tasks with accuracy and efficiency. The administrator ensures ongoing compliance with local, state, and federal tax regulations while supporting timely and accurate payroll operations.

Principal Duties and Responsibilities:

• Review and audit tax filings for accuracy and compliance with US Federal/State/Local regulations
• Calculate, input and track (RSU) Restricted Stock Units using payroll system
• Research and resolve any agency notices with regards to tax filings, penalties and interest
• Register for new payroll tax accounts as needed; set up new jurisdictions in HRIS & ADP.
• Run reports, identify and resolve variances for quarterly for tax liability balancing (ADP vs WD)
• Respond to inquiries and special requests from employees and regulatory agencies
• Research regulations regarding taxes and payroll withholding
• Monitor payroll tax exceptions in ADP; research and resolve exceptions as needed
• Conduct weekly, monthly & quarterly payroll tax audits
• Prepare and submit multi-state reports for government agencies (BLS reporting)
• Audit and maintain accuracy of unemployment rates in HRIS & ADP
• Coordinate the annual W2 process, input W2 adjustments, balance W2’s, create W2Cs when required
• Review department procedures; develop and/or recommend new or revised procedures for improving the payroll tax department
• Perform other duties and special projects as requested

Job Specifications/skills needed:

• Knowledge of payroll tax laws and requirements in the US (in a multi-state jurisdiction environment)
• Working knowledge of ADP Smart Compliance and Workday Advanced Excel skills, including formulas, pivot tables, formatting, and V-Lookup
• Excellent communication and interpersonal skills necessary to work effectively with co-workers, leadership and agency representatives

JOIN OUR TEAM

Do you believe in the power of innovation, collaboration, and transformation? Do you thrive in a supportive and client focused work environment? Are you looking for an opportunity to help build and drive change in a rapidly growing and evolving organization? When you join HUB, you will be part of a community of learners and doers focused on helping our leaders maximize the potential of their employees.

Disclosure required under applicable law in California, Colorado, Illinois, Maryland, Minnesota, New York, New Jersey, and Washington states: The expected salary range for this position is $28 to $35/hour and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. If you believe that your qualifications and experience surpass the minimum requirements for this role, we encourage you to submit your application. By doing so, we will be able to keep your application on file for consideration for potential future positions within our organization. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits such as vacation, sick, and personal days, and eligible bonuses, equity and commissions for some positions.

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.

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