PI Firm Office Manager

Description

McCready Law is looking for an Office Manager to help keep our Chicago office running smoothly, professionally, and with the kind of follow through that makes everyone’s day a little easier.

This role is based primarily at our 200 W. Madison office, with occasional support needed at our Beverly office. The Office Manager will be the onsite point of contact for office operations, facilities coordination, vendor follow up, office supplies, workspace planning, internal office requests, and event support.

This is a hands on role for someone who enjoys being organized, responsive, and helpful. The right person will be comfortable working with employees, vendors, building management, HR, IT, Reception, Operations, and department leaders to make sure office needs are handled timely and professionally.

In this role, you will:

• Support day to day office operations at the 200 W. Madison office.
• Coordinate facilities requests, repairs, cleaning needs, furniture moves, and building related issues.
• Monitor conference rooms, kitchens, supply areas, storage spaces, and common areas to ensure they are clean, organized, and ready for use.
• Manage office supply inventory, ordering, cost tracking, and distribution.
• Partner with HR and IT on new hire workspace setup, access needs, office supplies, and onboarding logistics.
• Support offboarding logistics, including workspace cleanout and return of office property when needed.
• Maintain vendor contact lists, service schedules, agreements, and renewal reminders.
• Coordinate with vendors for janitorial, maintenance, security, supplies, repairs, and other office related needs.
• Assist with travel arrangements, office events, luncheons, meetings, catering, room setup, and cleanup.
• Help maintain practical office procedures, checklists, and internal office resources.
• Identify opportunities to improve office workflows, vendor follow up, and internal request handling.
• Provide professional and responsive support to employees, visitors, vendors, and internal teams.

Requirements

We are looking for someone who has:

• 3 or more years of experience in office management, office coordination, administrative operations, facilities coordination, hospitality management, or a related role.
• Experience coordinating vendors, supplies, facilities requests, office events, or workplace logistics.
• Prior supervisory, lead, or team coordination experience preferred.
• Strong organization, follow through, and attention to detail.
• Professional communication and customer service skills.
• Ability to manage multiple priorities in a busy office environment.
• Comfort working with employees, managers, vendors, building personnel, and external partners.
• Sound judgment, discretion, and the ability to escalate issues when appropriate.
• Proficiency with Microsoft Office and general office technology.
• Ability to work onsite at 200 W. Madison and travel to the Beverly office as needed.

Schedule and Location

This is a full time position, Monday through Friday, 8:30 a.m. to 5:00 p.m.

Primary location: 200 W. Madison, Chicago, IL

Additional location support: Beverly office, as needed

Compensation

Hiring Range: $68,000 to $78,000 annually. Compensation will be based on experience, qualifications, and business needs.

Why Join Us

At our firm, we believe in supporting each other, treating our clients with compassion, and creating a respectful, collaborative environment. We are a close knit team that values integrity, clear communication, and a good sense of humor, especially on busy days.