Program Administrator

Sphera is a leading global provider of enterprise software and services that enables companies to manage and optimize their environmental, health, safety and sustainability. Our mission is to create a safer, more sustainable and productive world.

Sphera is a portfolio company of Blackstone, a U.S.-based alternative asset investment company that focuses on private equity, technology and innovation, and more. Blackstone businesses succeed through strong partnerships, a personalized approach and a commitment to exceptional performance with uncompromising integrity. Sphera and Blackstone are leaders in the Environmental, Social and Governance (ESG) space.

We are guided by our core values of Customer Centricity, Accountability, Bias to Action, Innovation, and Collaboration. These values help us recruit the right talent to join our rapidly expanding team around the globe. It is important to us that each and every Spherion is not only eager to challenge themselves and knows how to get work done but is an awesome addition to our company culture.

The Program Administrator provides day-to-day operational, compliance, administrative, and coordination support for the HMMS Software and Sustainment Support program. Reporting to the Principal Program Manager, this role maintains execution discipline across program reporting, financial management, meeting management, staffing coordination, deliverable tracking, documentation control, training logistics, invoicing support, and internal follow-through. The Program Administrator serves as the administrative backbone of the program, ensuring schedules, trackers, reports, action items, assist with planning, programming, and budgeting, and supporting artifacts are accurate, timely, organized, and audit-ready.

KEY RESPONSIBILITIES

Program Coordination & Administration

• Support the Principal Program Manager in daily administration of program operations across sustainment, modernization, training, customer support, and reporting activities.
• Maintain integrated calendars, milestone trackers, action-item logs, staffing trackers, and deliverable schedules.
• Track recurring contract milestones, reporting requirements, and administrative deliverables; coordinate internal follow-up across functional teams.
• Assist with onboarding coordination for program personnel, including staffing updates, common access card (CAC) applications and submittals, and required administrative records.

Reporting, Deliverable & Meeting Management

• Prepare, compile, format, and route recurring program reports, briefings, staffing updates, meeting minutes, and deliverable packages.
• Support maintenance of the program management plan, schedules, work breakdown structures, staffing artifacts, and responsibility matrices.
• Maintain version control, submission records, and review comment tracking; track revisions, approvals, and final disposition of artifacts.
• Coordinate meetings (kickoffs, status reviews, leadership briefings); prepare agendas, capture minutes, maintain action trackers, and follow up through closure.

Risk, Documentation, Training & Invoice Support

• Maintain program risk and issue logs with owners, mitigation actions, due dates, and status; coordinate with technical teams on open issues and closures.
• Maintain organized repositories for program documentation, templates, correspondence, and deliverables, supporting audit readiness.
• Coordinate logistics for onsite and virtual training sessions; support travel administration and trip reporting.
• Assist with monthly invoice support by organizing performance back-up, deliverable status, and administrative documentation; coordinate with finance and program leadership.

REQUIRED QUALIFICATIONS

• Bachelor's degree in business, project management, public administration, information systems, or similar (or equivalent experience).
• 5+ years of experience in program support, project administration, PMO support, contract administration, or project coordination.
• Experience in contract compliance including FAR/DFARS, cost analysis, and subcontracting administration.
• Experience supporting software, IT services, sustainment, SaaS, or government programs.
• Strong organizational, written, and verbal communication skills; proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
• Experience maintaining schedules, action logs, meeting minutes, document repositories, and reporting artifacts with strong attention to detail.
• U.S. citizen, eligible to obtain and maintain a favorable DoD/DOW background investigation at the ANACI / Tier 3 level (or equivalent), as required under the contract.

PREFERRED QUALIFICATIONS

• Experience supporting U.S. federal government and defense programs or DoD programs.
• Familiarity with contract deliverables, recurring status reporting, and PMO support functions.
• Experience supporting ticketing, service delivery, help desk, or operational reporting environments.
• Familiarity with invoice support processes, travel documentation, and contract administration.

Exposure to regulated, compliance-oriented, or cybersecurity-conscious delivery environments.

Pay:

Commensurate with relevant qualifications and experience

Benefits:

• Medical, Dental, and Vision Insurance

• Health Savings Account

• Flexible Spending Account

• 401(k) Retirement Plan with Company Match

• Life and Disability Insurance

• Critical Illness Insurance

• Accident Insurance

• Hospital Indemnity Insurance

• Paid Time Off and Holidays

• Flexible Working Schedule

Sphera is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all colleagues. We provide equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, veteran status, marital status, or any other legally protected status.

If you require a reasonable accommodation for a disability during the application or recruiting process, please email us at [email protected] to make your request. To help us best respond, please include your name and the position you are applying for in your message.

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.