Project Coordinator

• Support Project Managers by coordinating schedules, documentation, deliverables, and project updates. 

• Track milestones and maintain accurate project information in systems such as Tango and OneDrive. 

• Coordinate with vendors, internal partners, and stakeholders to support project execution. 

• Support incidental requests, moves, adds, and changes as needed. 

Small Project Management 

• Manage small-scale projects from planning through completion, including office closures, workstation reconfigurations, moves, and signage updates. 

• Coordinate scope, schedule, vendor support, stakeholder communication, and completion tracking for assigned projects. 

• Ensure project documentation, approvals, and closeout steps are completed accurately and on time. 

Financial Tracking and Invoice Processing 

• Review, track, and process project-related invoices for accuracy and alignment with scope and budget. 

• Support invoice coding and submission to Finance for payment. 

• Maintain tracking logs for project financials, commitments, and accruals. 

• Coordinate with Finance on monthly, year-end, and other reporting needs. 

• Monitor project budgets and flag potential variances to Project Managers. 

Administrative and PM Support 

• Provide administrative support to Project Managers and the Design Manager. 

• Maintain organized project records, folders, and file structures. 

• Prepare project status updates, financial summaries, and other reporting materials. 

Collaboration and Communication 

• Serve as a liaison between Project Management, Workplace Solutions, vendors, and stakeholders. 

• Communicate project updates clearly, accurately, and proactively. 

• Support cross-functional coordination to help ensure smooth execution of moves and project activities. 

What You’ll Bring to Baird: 

• 2–5 years of experience in project coordination, corporate real estate, facilities, construction, or a related field. 

• Experience with invoice tracking, financial coordination, budget tracking, or related administrative support. 

• Strong organizational skills with the ability to manage multiple priorities and deadlines. 

• Clear communication skills and the ability to coordinate effectively with internal partners, vendors, and stakeholders. 

• Proficiency in Microsoft Office, including Excel, PowerPoint, and Word; experience with project tracking systems such as Tango or similar tools preferred. 

• Detail-oriented with sound judgment and problem-solving skills. 

Compensation and Benefits: 

• Milwaukee:  $22.15-$29.28 hourly rate 

• Chicago: $24.36-$32.21 hourly rate 

• Bonus potential up to 8.5% of base pay 

• Compensation and bonus are commensurate with location, experience, performance and/or firm profitability 

• Check out our Total Rewards at Baird, which is a summary of our benefits and compensation 

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