Project Coordinator

Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 24,000 employees spanning over 56 countries.

People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.

Why Join Howden US?
 

At Howden, we’re not just building a business- We’re rewriting the rules of what a global insurance broker can be. And now, it’s your turn to be part of something extraordinary. From three people and a dog to over 22,000 employees across 56 countries, we’ve grown into a $4bn revenue powerhouse with bold ambition: to become a $13bn business with 40,000 people by 2030.
 

We’re launching our US retail platform with the same entrepreneurial spirit that’s driven our success worldwide- and we’re looking for trailblazers to help shape the future.
 

Why Howden?

• You’ll Own It
  With 6,000 employee shareholders owning 34% of the company, our unique ownership model means you’re not just joining a team—you’re building a business you truly own.

• You’ll Be Empowered
  We’re a destination for talent where people are trusted to look after their clients and grow together. You’ll have the freedom to lead, backed by global scale and local expertise.

• You’ll Be Part of Something Bigger
  Our integrated platform spans broking, reinsurance, and MGA capabilities—giving you access to everything you need to deliver for clients and build something remarkable
   

We have always been employee-owned and driven by entrepreneurial spirit. Right from the beginning, we've focused on employing talented individuals and empowering them to make a real difference to the company, whilst building successful and fulfilling careers at the same time. Simply put, we hire talented specialists and give them what they need to make a difference for clients. Always have, always will. 
 

What is the role?
 

We are seeking a Project Coordinator to provide executive administrative and operational support for the Head of Regulatory Operations & Market Enablement. This role combines traditional day-to-day administrative responsibilities with project coordination, reporting, and technical support to help structure, track, and communicate work across the function.
 

The Coordinator plays a key role in enabling visibility, organization, and execution across Regulatory Operations and Market Enablement by supporting leadership with both day-to-day administration and reporting needs.
 

What will you be doing?
 

Key Responsibilities

• Executive Administrative Support: Manage calendars, meetings, and expense reporting for the Head of Regulatory Operations & Market Enablement.

• Project & Work Management Support: Build and maintain reporting (e.g., Monday.com boards) to track priorities, and deliverables across the Regulatory Operations & Market Enablement function.

• Reporting & Dashboard Support: Create and maintain reporting (e.g., Power BI) and structured outputs used to share information such as carrier codes, approvals, and status with the field.

• Ad Hoc Operational Support: Provide flexible support for planning, coordination, and operational tasks as the function continues to scale and mature.

• Organizational & Planning Skills: Strong ability to manage calendars, tasks, and priorities in a fast-paced, executive-support environment.

• Technical & Tool Proficiency: Experience building and maintaining work management tools (e.g., Monday.com) and creating reports or dashboards (e.g., Power BI).

• Attention to Detail: High level of accuracy in administrative work, reporting, and information management.

• Communication Skills: Clear written and verbal communication skills for coordinating with leadership and cross-functional stakeholders.

• Adaptability: Comfort operating in a build-phase environment where processes and needs continue to evolve.
   

Qualifications:

• Bachelor’s degree in Business or a related field, or equivalent experience in administrative, operations, or project support roles.

• 2+ years of experience providing administrative, operations, or project coordination support, preferably in a professional services or regulated environment.

• Proficiency with reporting or dashboard tools (e.g., Power BI or similar BI platforms) is strongly preferred.

• Experience with work management tools (e.g., Monday.com) is a plus.

• Experience supporting senior leadership and handling confidential information is a plus.
   

Compensation and Benefits
 

The expected base salary range for this role is $65,000 - $85,000; actual base salary will be determined based on factors including candidate experience and work location. This role is classified as [non-exempt/exempt] under the Fair Labor Standards Act (FLSA).
 

In addition to a competitive base salary, employees are eligible to receive a discretionary bonus. Howden also offers a variety of benefits and programs, subject to eligibility, including:

• Medical, dental, and vision insurance, including healthcare savings and reimbursement accounts

• 401(k) retirement plan

• Flexible Paid Time Off and paid parental leave

• Life and Disability insurance

What do we offer in return? A career that you define.
 

Our business succeeds by allowing our people to make a mark in the areas they care about most: personal development, volunteering, and fundraising for charity, or creating new insurance products that address society’s greatest challenges. And we know that separate home and work lives don't really exist. If you're happy and healthy at home, you're more likely to be happy and fulfilled at work – and vice versa. That's why we do our best to support our people in every aspect of their lives.
 

Our sustainability promise
​

We’re on a life-long journey to become an ever-more sustainable group. It's a commitment to taking care of our people and the world we live in, to doing good business, and to making a positive impact wherever we can. Our governance processes, company policies, and review systems are all geared towards our goal of making a positive impact in the world. You can read more about our sustainability work here. 

A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us:

• Our successes have all come from someone brave enough to try something new

• We support each other in the small everyday moments and the bigger challenges

• We are determined to make a positive difference at work and beyond

We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs.  Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.

If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.

*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.