Coordinate order fulfillment and project activities across departments and customers, manage logistics, enter orders and POs into ERP/CRM, maintain project budgets and files, process change orders, invoices and credits, ensure regulatory clearance, and support project lifecycle from initiation to closure.
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We currently have the following opportunity available - please contact us for more details!
The Project Coordinator plays a key role within the Order Fulfilment process. The role facilitates project information and workflow throughout a project lifecycle and coordinates internal project activities between departments and customers. The successful Project Coordinator will partner with and support Project Managers, Site Managers, the Financial Controller, Product Supply Centre’s (PSCs) and external customers to assist with the logistical, financial coordination and implementation of all project related activities.
Your role will include (but not limited) :
- Review and analyse contract requirements and establish internal tasks to ensure satisfactory realization of project requirements
- Action all internal activities related to projects from initiation through to closure
- Responsible for all internal project activities related to logistics coordination and order processing to PSC and external vendors
- Place client orders into ERP/CRM system toward the relevant PSC
- Create and place Purchase Orders for third party products with purchasing organization
- Control all items in the Order has regulatory clearance
- Coordinate and follow up in relation to shipments and deliveries
- Update and maintain project accounting budgets within the ERP system
- Provide required information to evaluate changes to contractual dates based on contract terms and conditions, revenue recognition requirements, internal resource requirements and customer needs
- Assume a proactive and direct role for supporting profitable revenue growth (i.e., monitor and provide status of short shipments, proactively work to find alternative solutions to maintain delivery and installations schedules)
- Process change orders and the associated statistical analysis
- Process invoices and credits related to projects as required and within sales agreement terms and conditions
- Maintain project files
- Control account and project details are up to date in CRM system
- Represent department at project planning meetings and status meetings
- Other duties as assigned or requested
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