Coordinate end-to-end proposal development and submission across multiple portfolios: schedule and run meetings, track deliverables, enforce compliance, manage Q&A/addenda, assemble templates and backmatter, handle submission logistics, maintain searchable content libraries, produce collateral, conduct win/loss debriefs, and support capture research and ad hoc client responses.
Position Summary
RequirementsRequired Qualifications (Non-Negotiable)
Benefits
Blue Raster is seeking a Proposal Coordinator to manage proposal development, compliance, and coordination across multiple portfolio teams. The role focuses on the proposal support that has proven essential to daily pursuits as well as assistance with quality marketing assets to amplify our presence and expertise in the marketplace.
Key Responsibilities- Proactively schedule proposal meetings and assign tasks; hold contributors accountable to deadlines
- Track and communicate needed deliverables across multiple portfolio teams
- Conduct organized weekly meetings with each portfolio to ensure deliverables are on target
- Review every proposal for compliance items and red flags immediately upon bid decision
- Own compliance expectations, Q&A tracking, and addendum monitoring for each active RFP/RFI
- Manage submission logistics end-to-end: portal uploads, physical shipments, all signature paperwork (including notary or “wet” signature requirements)
- Build and maintain proposal templates/shells; mastery of Word skills
- Assemble and keep current the backmatter library — past performance write-ups, resumes/bios — formatted and ready to insert
- Build a searchable, easy-to-copy-from content library for past performance and boilerplate, using appropriate tools rather than shared folders alone
- Support short-form and ad hoc responses — quick client information requests that don’t warrant a full proposal
- Maintain and organize capture/proposal meeting notes
- Standardize similar proposal content and process across portfolios to limit duplication
- Conduct timely win/loss debriefs to identify what differentiated a winning or losing proposal
- Benchmark competitor and other outside winning proposals to inform strategy/realignment
- Produce one-pagers and similar collateral as needed — secondary to core proposal duties
- During lulls, research potential strategic partnerships to keep a ready pipeline of contacts
Compensation: $35–$45/hour, based on experience and skills. This is an hourly, non-exempt position for up to 40 hours per week.
RequirementsRequired Qualifications (Non-Negotiable)
- Proven proposal coordination experience, including compliance review and full RFP/RFI submission logistics
- Rigorous Q&A/addendum tracking discipline
- Extremely organized & detail-oriented; comfortable owning accuracy across complex, multi-contributor documents
- Experience building and maintaining proposal templates/shells and maintaining past performance
- Experience and comfort using tools such as AI in proposal development within specified parameters
- Direct, proactive communicator who can schedule work, assign tasks, and hold multiple portfolio teams accountable to deliverable deadlines
- Comfortable managing multiple concurrent pursuits, competing deadlines, and unplanned/ad hoc requests
- Must be authorized to work in the United States; Blue Raster does not sponsor work visas
- Experience with GIS, mapping, IT, or professional-services proposals
- Familiarity with JIRA or similar tracking tools, and with content-library/knowledge-management technology
- Exposure to the capture process end-to-end (qualifying through award) and to sales/BD calls or meetings
- Creative/design flair for occasional marketing collateral
- Experience analyzing competitive or externally won proposals to inform strategy
- Local to the Arlington, VA area
Benefits
This role is paid hourly at $35–$45/hour, based on experience and skills, for up to 40 hours per week.
Blue Raster offers a friendly work environment, competitive pay, and a generous benefits package for eligible team members. Our benefits package includes:
- CareFirst Medical, Dental, Vision with HSA option
- 401k benefits
- Paid Time Off that starts on your first day
- Parental Leave
- Training opportunities
- Support for personal and career growth
We also provide opportunities to work on a number of concurrent projects with clients from a variety of sectors, including Conservation, Health, Government, Global Affairs, and Education.
Our mission and our applications are meant to connect the world and everyone in it, regardless of gender, race, creed, or any other distinction. We believe in a diverse and inclusive workplace, and we encourage all people to join our team and bring their unique perspective to help make us stronger.
Similar Jobs
Professional Services • Consulting • Design
Coordinates the full lifecycle of federal and non-federal AEC proposals, including solicitation analysis, compliance matrices, schedules, assignments, content development, editing, resumes, project sheets, graphics, color reviews, quality assurance, and final submissions. Collaborates with capture, technical, leadership, partner, and client teams to develop win themes and persuasive messaging. Supports capture planning, interviews, presentations, and debriefs while managing multiple deadlines and maintaining brand and client standards.
Top Skills:
Adobe Creative SuiteCrm SystemsGovwinIndesignExcelMS OfficeMicrosoft OutlookMicrosoft TeamsMicrosoft WordOpen AssetSam.GovSharepoint
Edtech
Coordinates education-sector proposal development from bid identification through contract award. Responsibilities include creating production plans, schedules, compliance matrices, and outlines; coordinating cross-functional teams and pricing leads; assigning tasks; tracking progress; resolving barriers; assisting with proposal writing; conducting quality control; and overseeing final submission. The role requires strong research, communication, organization, technology, and deadline-management skills, along with proficiency in proposal processes and solicitation platforms.
Top Skills:
Adobe Acrobat ProfessionalMicrosoft AccessExcelMicrosoft PowerpointMicrosoft SharepointMicrosoft Word
Software • Design
Coordinate and prepare complex federal proposals (including SF330s), ensure FAR/DFARS compliance, manage deadlines and proposal libraries, perform technical editing and formatting (InDesign), support Shipley-style color reviews, and coordinate internal/external teams for timely, compliant submissions.
Top Skills:
Adobe IndesignAdobe SuiteDfarsFarSf330Shipley Methodology
What you need to know about the Chicago Tech Scene
With vibrant neighborhoods, great food and more affordable housing than either coast, Chicago might be the most liveable major tech hub. It is the birthplace of modern commodities and futures trading, a national hub for logistics and commerce, and home to the American Medical Association and the American Bar Association. This diverse blend of industry influences has helped Chicago emerge as a major player in verticals like fintech, biotechnology, legal tech, e-commerce and logistics technology. It’s also a major hiring center for tech companies on both coasts.
Key Facts About Chicago Tech
- Number of Tech Workers: 245,800; 5.2% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: McDonald’s, John Deere, Boeing, Morningstar
- Key Industries: Artificial intelligence, biotechnology, fintech, software, logistics technology
- Funding Landscape: $2.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Pritzker Group Venture Capital, Arch Venture Partners, MATH Venture Partners, Jump Capital, Hyde Park Venture Partners
- Research Centers and Universities: Northwestern University, University of Chicago, University of Illinois Urbana-Champaign, Illinois Institute of Technology, Argonne National Laboratory, Fermi National Accelerator Laboratory
