Supports public sector contract reporting, compliance, registrations, product and pricing updates, government bids, dealer coordination, and contract documentation. Monitors GSA e-Buy postings, maintains insurance and website information, processes deal sheets, manages authorized dealers and contract products, and assists with government RFPs and purchaser inquiries. Requires strong communication, writing, attention to detail, Excel and Google Suite proficiency, and familiarity with contracts or government procurement processes.
Reports To: Public Sector Contracts Manager
Position Summary: Assists with all public sector reporting as it relates to government and cooperative contracts.
Essential Job Duties and Responsibilities:
- Confirm and process deal sheets and SQs for Public Sector customers not purchasing under a contract.
- Add/remove authorized dealers from existing contracts.
- Responsible for managing up to date information on contract websites to maintain contract compliance.
- Monitor EBUY postings and inquiries from [email protected] and distribute Regional Manager, Public Sector Sales.
- Download Price and Product Guide (PPG) catalog releases to contract files.
- Maintain valid insurance for all contracts.
- Responsible for documentation maintained in ASSIT (Assisted Services Shared Information System) as required by account.
- Work with regional marketing to coordinate various public sector marketing initiatives including marketing memos related to price increases, product additions
- Add/delete products/finishes for contracts.
- Assist with GSA e-Buy bids (obtain off web, submit to appropriate dealer and enter quote from dealer into e-Buy system).
- Assist with other government RFPs as required.
- Assist public sector purchasers and dealers with miscellaneous inquiries.
- Update and monitor all required Government registrations.
- Maintain and update the GSA product exclusion list
- Handle all required vendor registrations with public sector entities.
- Maintain public sector information on all Teknion websites.
- Prompt, reliable, and regular attendance.
- Other duties as assigned.
- High school diploma or 3-5 years related experience and/or training; or equivalent combination of education and experience.
- Excellent communication and writing skills.
- Must be detail oriented.
- Must be proficient in Excel and Google Suite.
- Prior contract experience preferred.
- Knowledge of GSA and other government processes a plus as well as knowledge of the contract office furniture industry.
- Experience working with legal contracts/documents such as in government contracting, purchasing, or as a paralegal also a plus.
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