The receptionist will greet visitors, manage phone calls, schedule appointments, maintain office supplies, and support the administrative team by performing various clerical tasks.
If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply.
ABOUT THE ROLE
The successful candidate will perform in the role of receptionist, which includes providing administrative and operational support for our Chicago office.
HERE'S WHAT YOU'LL DO
- Greet and assist visitors, staff, and vendors with professionalism and warmth, creating a welcoming front-of-house experience.
- Serve as the first point of contact by sitting at the front desk or reception area, ensuring a professional and welcoming presence for all who enter the office.
- Answer incoming phone calls and direct inquiries to the appropriate team members or departments.
- Schedule appointments and manage conference room bookings; ensure meeting spaces are tidy, organized, and ready for use.
- Respond promptly and helpfully to internal and external requests, adapting to changing needs throughout the day.
- Support the broader administrative team with tasks and coordination as needed.
- Proactively identify and communicate minor issues or inefficiencies to the appropriate team members.
- Maintain the reception area and shared office spaces, keeping them tidy, stocked, and presentable at all times.
- Monitor and replenish office and kitchen supplies to support daily operations.
- Manage incoming and outgoing mail and packages, including USPS, FedEx, UPS, and courier services.
- Provide basic administrative support such as data entry, filing, and assisting with internal communications.
- Support local onboarding efforts by welcoming new staff and assisting with hospitality-related tasks.
- Use Microsoft Office and other common software tools to complete routine tasks and support office needs.
- Handle confidential information with discretion and professionalism.
- Perform other duties as assigned to support the smooth operation of the office.
HERE'S WHAT YOU'LL NEED
- Minimum High School Diploma or GED required. Associates degree in relevant field preferred.
- Experience working in a professional services firm preferred.
- Excellent verbal and written communication skills.
- Strong attention to detail and focus on accuracy with work is a must.
- Ability to work in highly collaborative and deadline driven environment.
- Positive, can-do attitude and willingness to dive into projects and tasks.
- Proficiency in Microsoft Office Suite required.
- Ability to lift up to 30 pounds.
The salary range for this position is $17.31 to $21.63 hourly. This salary range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses. We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time schedules, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at https://www.cannondesign.com/careers/benefits. Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.
ABOUT OUR FIRM
CannonDesign is a design practice where strategy, experience, architecture, engineering, and social impact converge. We don’t just dream up solutions — we create and bring them to life in ways to solve some of the biggest challenges facing our clients and the society. At the heart of everything we do is Living-Centered Design, a bold commitment to using our talents to not just improve the world but to truly reshape it for the better. It’s more than a philosophy — it’s who we are, and it drives us to make a meaningful, lasting difference every day.
ABOUT WORKING HERE
- We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
- We are committed to ensuring our practice provides equal opportunities for all employees, as we strive to connect with communities around us and focus on the future of design. We support equity, diversity, and inclusion efforts that benefit all employees through the leadership of our DEI Council, our Employee Resource Groups which are open to everyone, and other community initiatives.
- We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you.
Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying.
As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct.
CannonDesign is an Equal Opportunity Employer. CannonDesign is committed to maintaining a work environment that is free from any and all forms of unlawful discrimination and harassment. It is therefore the firm’s policy to prohibit discrimination and harassment against any applicant, CannonDesign employee, vendor, contractor, or client on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by applicable law. It is also CannonDesign’s policy to prohibit any and all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, or participated in a firm or agency investigation into such complaints.
Top Skills
Microsoft Office Suite
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