Recruiting Coordinator

WHAT IS BOX? 

Box (NYSE:BOX) is the leader in Intelligent Content Management. Our platform enables organizations to fuel collaboration, manage the entire content lifecycle, secure critical content, and transform business workflows with enterprise AI. We help companies thrive in the new AI-first era of business. Founded in 2005, Box simplifies work for leading global organizations, including JLL, Morgan Stanley, and Nationwide. Box is headquartered in Redwood City, CA, with offices across the United States, Europe, and Asia.

By joining Box, you will have the unique opportunity to continue driving our platform forward. Content powers how we work. It’s the billions of files and information flowing across teams, departments, and key business processes every single day: contracts, invoices, employee records, financials, product specs, marketing assets, and more. Our mission is to bring intelligence to the world of content management and empower our customers to completely transform workflows across their organizations. With the combination of AI and enterprise content, the opportunity has never been greater to transform how the world works together and at Box you will be on the front lines of this massive shift.

WHY BOX NEEDS YOU 

As a Recruiting Coordinator, you will play a critical role in our recruiting team, ensuring a seamless and best in class hiring process from start to finish. You will manage scheduling, logistics, and communications, collaborating closely with recruiters, hiring teams, internal and external candidates. By owning the candidate-facing details that shape perception of our brand, you’ll help “blow our candidates’ minds” and support Box’s business goals and growth. This role is perfect for someone passionate about people and customer service, highly organized, and able to thrive in a fast-paced, high-performing environment.

WHAT YOU'LL DO:

• Schedule and coordinate complex phone, virtual, and in-person interviews across multiple time zones, ensuring every participant is prepared and set up for a seamless experience
• Anticipate and proactively resolve scheduling conflicts before they become problems
• Build strong, trust-based partnerships with recruiters, hiring teams, and candidates to drive an efficient and high-quality hiring process
• Manage a high volume of competing priorities with professionalism, empathy, and sound judgment — keeping the candidate experience front and center at every step
• Support the opening and management of requisitions and assist with other essential recruiting work — including sourcing, managing inbound applicants, supporting internal mobility candidates, and processing offers
• Own the internal mobility process end-to-end — serving as the primary point of contact for internal candidates, guiding them through the process, and managing offer processing with care and discretion
• Become the go-to expert on all recruiting tools including Greenhouse, ModernLoop, Google Calendar, Workday, and others as the stack evolves
• Show up fully to weekly stand-ups, team meetings, and 1:1s — engaged and contributing
• Partner on team projects at both the local and global level, bringing a collaborative and solutions-oriented mindset

WHO YOU ARE

• 2+ years of experience in coordination, talent operations, guest services, hospitality, people operations, or program management
• Genuinely passionate about process — you find satisfaction in making things run smoothly
• Detail-oriented and patient, with the emotional intelligence to work effectively across diverse teams and time zones
• An exceptional communicator, both written and verbal, who can adapt your style to any audience
• Highly organized with a proven ability to juggle multiple priorities and shifting timelines without dropping the ball
• Equally effective working in-person and remotely, across a distributed and global team
• Proficient with calendar, collaboration, and virtual meeting tools — you pick up new systems quickly
• Calm under pressure and comfortable with ambiguity — you adapt fast and bring steadiness when things get busy

Tools

• Applicant Tracking System - Greenhouse
• Scheduling Tool - ModernLoop
• Technical Assessments - CoderPad
• Human Resource Information System - Workday

Box lives its values, with community and in-person collaboration being a core part of our culture. Boxers are expected to work from their assigned office a minimum of 3 days per week.Your Recruiter will share more about how we work and company culture during the hiring process.

At Box, we believe unique and diverse experiences benefit our culture, our products, our customers, our company, and our world. We aim to recruit a passionate, high-performing workforce that reflects the world we live in. If you are head-over-heels about this role but unsure if you meet all the requirements, we encourage you to apply!

EQUAL OPPORTUNITY

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, and any other protected ground of discrimination under applicable human rights legislation. Box strives to respect the dignity and ‎‎independence of people with disabilities and is committed to giving them the same ‎‎opportunity to succeed as all other employees. Inclusiveness is core to our culture at Box, and we strive to ensure you get the most from your interview experience.

Box makes reasonable accommodations for applicants with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please complete this form. Reasonable accommodations may include scheduling adjustments, document dictation and beyond.

Notice to applicants in Los Angeles:  Box, Inc and its related branches will consider for employment, qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chair Ordinance.  The Fair Chance Ordinance is provided here. 

Notice to applicants in San Francisco:  Box, Inc and its related branches will consider for employment, qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chair Ordinance.  The Fair Chance Ordinance is provided here. 

For details on how we protect your information when you apply, please see our Personnel Privacy Notice. If you are a California-resident, please read our California Applicant & Candidate Privacy Notice here.