Referral Coordinator

We’re unique.  You should be, too.

We’re changing lives every day.  For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts?  Do you inspire others with your kindness and joy?

We’re different than most primary care providers. We’re rapidly expanding and we need great people to join our team.

• Coordinates and processes patient referrals to completion with precision, detail and accuracy.

Definition of completion:

• Prioritizes HPP patients in Primary Care Physicians panel, stats, expedites and orders over 5 days.

• Orders have been approved (when needed).

• Schedules patient (Preferred Providers List of Specialist) and notifies them of appointment information, including, date, time, location, etc.

• Uses Web IVR to generate authorizations (Availity, Careplus, Healthhelp NIA and any other approved web IVR for authorization processing).

• Completes orders with proper documentation on where patient is scheduled and how patient was notified.

• Referrals have been sent to specialist office & confirmed receipt.

• Prepares and actively participates during physician/clinician daily huddles utilizing RITS Huddle Portal and huddle guide. Effectively communicates the physicians/clinicians needs or outstanding items regarding to patients. 

• Enters all Inpatient and Outpatient elective procedures in HITS tool.

• Ensures patient's external missed appointment are rescheduled and communicated to the physician/clinician.

• Participates in Super Huddle and provides updates on high priority patients referrals.

• Addresses referral based phone calls for Primary Care Physicians panel.

• Completes and addresses phone messages within 24 hours of call.

• Checks out patients based on their assigned physician/clinician. (Note: If assigned Care Coordinator is unavailable at the time of check out, a colleague shall assist patient. This process does not apply to Care Specialist) 

• Retrieves consultation notes from the consult tracking tool.

• Follows up on all Home Health and DME orders to ensure patient receives services ordered.

• Provide extraordinary customer service to all internal and external customers (including patients and other

• ChenMed Medical team members) at all times. Utilization of patient messaging tools.

• Performs other related duties as assigned.

• Knowledge of medical terminology, CPT, HCPCS and ICD coding desired

• Detail-oriented with the ability to multi-task. Must be open to cross-functionally training in referrals and back office duties

• Able to exercise proper phone etiquette with the ability to navigate proficiently through computer software systems

• Team-oriented with the ability to work extremely well with patients, colleagues, physicians and other personnel in a professional and courteous manner

• Exceptional organizational skills with the ability to effectively prioritize and timely complete tasks

• Proficient in Microsoft Office Suite products including Word, Excel, PowerPoint and Outlook, database, and presentation software

• Ability and willingness to travel locally within the market up to 10% of the time

• Spoken and written fluency in English; Bilingual a plus

PAY RANGE:

The posted pay range represents the base hourly rate or base annual full-time salary for this position. Final compensation will depend on a variety of factors including but not limited to experience, education, geographic location, and other relevant factors. This position may also be eligible for a bonuses or commissions.

EMPLOYEE BENEFITS

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