The Senior Administrative Assistant supports Sales leadership by managing calendars, coordinating meetings, handling reports, and improving workflows.
Description
At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It's why we're coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we're headed. We're proud to share our story and Make Amazing Happen at CDW.
Job Summary:
The Sr. Administrative Assistant provides high-level administrative support to Sales leadership, ensuring efficient day-to-day operations and enabling leaders to focus on strategic priorities. This role is responsible for complex calendar and meeting management, reporting coordination, project and event support, and process improvement. Success in this role requires strong judgment, discretion, business acumen, and the ability to independently manage multiple priorities in a fast-paced environment.
What You Will Do:
* Manage complex calendars and schedule internal and external meetings on behalf of Sales leaders
* Support and help facilitate partner engagement, including coordinating partner meetings, communications, and event participation
* Coordinate virtual meetings (Webex/teleconference) and in-person meeting logistics, including locations, catering, materials, and technology
* Record accurate meeting notes, summarize discussions, and distribute action items
* Manage email and voicemail on behalf of leaders, prioritizing and responding as appropriate
* Draft, proofread, format, and distribute professional correspondence, reports, and presentations
* Support the development of leadership presentations, including Executive Committee materials
* Identify and support key sales reporting needs across segments and regions
* Create, run, and distribute recurring and ad-hoc sales reports
* Validate data accuracy, interpret insights, and ensure reports align with leadership decision-making needs
* Collaborate with Sales Analytics and Sales Operations to improve reporting efficiency and automation
* Support special projects and strategic initiatives, including capturing requirements, tracking milestones, and maintaining project documentation
* Coordinate sales meetings, advisory boards, and team events, including registrations, vendors, budgets, and on-site logistics
* Track event expenses and ensure adherence to budgets
* Coordinate leadership travel arrangements and itineraries
* Prepare, submit, and process expense reports and e-Procurement requests
* Monitor corporate credit card activity and submit event approvals
* Manage timekeeping updates and assist with time-off approvals on behalf of leaders
* Serve as a point of contact for vendors, customer advisory boards, and internal stakeholders
* Welcome and coordinate visits for internal and external guests
* Develop a strong understanding of sales segment goals, revenue performance, and reporting cadence
* Anticipate leader needs and proactively remove administrative burdens
* Identify opportunities to improve processes, increase efficiency, and standardize workflows
* Handle confidential and sensitive information with discretion
* Maintain organizational charts, distribution lists, and account updates
* Support Salesforce-related updates, account moves, and data validation
* Order office supplies and coordinate equipment setup (credit cards, mobile phones)
* Assist with team and departmental initiatives as needed
What We Expect Of You:
* High school diploma or equivalent
* Minimum 2 years of experience in Sales, Sales Support, Executive Assistant, or Customer Service roles
* Proven ability to work independently, exercise sound judgment, and manage competing priorities
* Advanced Excel skills (including pivot tables, VLOOKUP, macros, and complex formulas)
* Experience validating, analyzing, and interpreting data
* Proficiency with Microsoft Word, PowerPoint, and Outlook
* Strong written and verbal communication skills
* High attention to detail and organizational skills
* Ability to adapt in a fast-paced, changing environment
* Ability to travel up to 10% as needed
* Ability to remain in a stationary position approximately 50% of the time
* Bachelor's degree preferred. Pay range: $22.33 - 35.48, hourly depending on experience and skill set Benefits overview: [https://cdw.benefit-info.com/](https://cdw.benefit-info.com/)
* CDW is committed to being an AI-fluent organization
* We're looking for people who bring curiosity, a learner's mindset, and a willingness to engage with ever-evolving technology and tools. We value adopting AI as a partner, openness to experimentation, and a shared interest in learning together on AI. Our goal is to create a culture where AI enhances- not replaces- human creativity and decision-making. You don't need to be an expert today; what matters is your readiness to explore, adapt, and grow with us as we integrate AI responsibly and effectively into our work.Additionally, CDW is committed to fostering an equitable, transparent, and respectful hiring process for all applicants. During our application process, our goal is to understand your experience, strengths, skills, and qualifications. As an AI forward company, we see AI not just as a tool, but as a catalyst for new ways of thinking, creating, and communicating. We encourage candidates to embrace an AI mindset, one that's curious, adaptive, and ready to explore what's possible. We welcome thoughtful use of AI to expand your perspective and elevate how you share your story, while ensuring your application remains rooted in your own background, judgment, and voice.
* About Us
* CDW is a Fortune 500 technology solutions provider that helps businesses, government, education, and healthcare organizations achieve what's possible through technology. What makes CDW different isn't just what we do- it's how we do it. At CDW we act as one- building trust, speaking candidly, and working together to achieve more. We play to win- focusing on what matters most and delivering for our customers. And we think forward- staying curious, moving fast, and continuously learning. We believe meaningful work happens when people feel supported, heard, and empowered to contribute. That's why we think of ourselves as coworkers, not just employees- working together to solve complex challenges and deliver real impact for our customers and communities. As a full-stack, full-lifecycle technology partner, CDW brings deep expertise, strong relationships, and broad industry knowledge to help turn ideas into outcomes. When you join CDW, you become part of a collaborative environment where your work matters, your growth is supported, and your contributions help shape what's next. Together, we deliver the full promise of what technology can do.
* Together, we Make Amazing Happen.
* CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law.
At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It's why we're coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we're headed. We're proud to share our story and Make Amazing Happen at CDW.
Job Summary:
The Sr. Administrative Assistant provides high-level administrative support to Sales leadership, ensuring efficient day-to-day operations and enabling leaders to focus on strategic priorities. This role is responsible for complex calendar and meeting management, reporting coordination, project and event support, and process improvement. Success in this role requires strong judgment, discretion, business acumen, and the ability to independently manage multiple priorities in a fast-paced environment.
What You Will Do:
* Manage complex calendars and schedule internal and external meetings on behalf of Sales leaders
* Support and help facilitate partner engagement, including coordinating partner meetings, communications, and event participation
* Coordinate virtual meetings (Webex/teleconference) and in-person meeting logistics, including locations, catering, materials, and technology
* Record accurate meeting notes, summarize discussions, and distribute action items
* Manage email and voicemail on behalf of leaders, prioritizing and responding as appropriate
* Draft, proofread, format, and distribute professional correspondence, reports, and presentations
* Support the development of leadership presentations, including Executive Committee materials
* Identify and support key sales reporting needs across segments and regions
* Create, run, and distribute recurring and ad-hoc sales reports
* Validate data accuracy, interpret insights, and ensure reports align with leadership decision-making needs
* Collaborate with Sales Analytics and Sales Operations to improve reporting efficiency and automation
* Support special projects and strategic initiatives, including capturing requirements, tracking milestones, and maintaining project documentation
* Coordinate sales meetings, advisory boards, and team events, including registrations, vendors, budgets, and on-site logistics
* Track event expenses and ensure adherence to budgets
* Coordinate leadership travel arrangements and itineraries
* Prepare, submit, and process expense reports and e-Procurement requests
* Monitor corporate credit card activity and submit event approvals
* Manage timekeeping updates and assist with time-off approvals on behalf of leaders
* Serve as a point of contact for vendors, customer advisory boards, and internal stakeholders
* Welcome and coordinate visits for internal and external guests
* Develop a strong understanding of sales segment goals, revenue performance, and reporting cadence
* Anticipate leader needs and proactively remove administrative burdens
* Identify opportunities to improve processes, increase efficiency, and standardize workflows
* Handle confidential and sensitive information with discretion
* Maintain organizational charts, distribution lists, and account updates
* Support Salesforce-related updates, account moves, and data validation
* Order office supplies and coordinate equipment setup (credit cards, mobile phones)
* Assist with team and departmental initiatives as needed
What We Expect Of You:
* High school diploma or equivalent
* Minimum 2 years of experience in Sales, Sales Support, Executive Assistant, or Customer Service roles
* Proven ability to work independently, exercise sound judgment, and manage competing priorities
* Advanced Excel skills (including pivot tables, VLOOKUP, macros, and complex formulas)
* Experience validating, analyzing, and interpreting data
* Proficiency with Microsoft Word, PowerPoint, and Outlook
* Strong written and verbal communication skills
* High attention to detail and organizational skills
* Ability to adapt in a fast-paced, changing environment
* Ability to travel up to 10% as needed
* Ability to remain in a stationary position approximately 50% of the time
* Bachelor's degree preferred. Pay range: $22.33 - 35.48, hourly depending on experience and skill set Benefits overview: [https://cdw.benefit-info.com/](https://cdw.benefit-info.com/)
* CDW is committed to being an AI-fluent organization
* We're looking for people who bring curiosity, a learner's mindset, and a willingness to engage with ever-evolving technology and tools. We value adopting AI as a partner, openness to experimentation, and a shared interest in learning together on AI. Our goal is to create a culture where AI enhances- not replaces- human creativity and decision-making. You don't need to be an expert today; what matters is your readiness to explore, adapt, and grow with us as we integrate AI responsibly and effectively into our work.Additionally, CDW is committed to fostering an equitable, transparent, and respectful hiring process for all applicants. During our application process, our goal is to understand your experience, strengths, skills, and qualifications. As an AI forward company, we see AI not just as a tool, but as a catalyst for new ways of thinking, creating, and communicating. We encourage candidates to embrace an AI mindset, one that's curious, adaptive, and ready to explore what's possible. We welcome thoughtful use of AI to expand your perspective and elevate how you share your story, while ensuring your application remains rooted in your own background, judgment, and voice.
* About Us
* CDW is a Fortune 500 technology solutions provider that helps businesses, government, education, and healthcare organizations achieve what's possible through technology. What makes CDW different isn't just what we do- it's how we do it. At CDW we act as one- building trust, speaking candidly, and working together to achieve more. We play to win- focusing on what matters most and delivering for our customers. And we think forward- staying curious, moving fast, and continuously learning. We believe meaningful work happens when people feel supported, heard, and empowered to contribute. That's why we think of ourselves as coworkers, not just employees- working together to solve complex challenges and deliver real impact for our customers and communities. As a full-stack, full-lifecycle technology partner, CDW brings deep expertise, strong relationships, and broad industry knowledge to help turn ideas into outcomes. When you join CDW, you become part of a collaborative environment where your work matters, your growth is supported, and your contributions help shape what's next. Together, we deliver the full promise of what technology can do.
* Together, we Make Amazing Happen.
* CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law.
CDW Chicago, Illinois, USA Office
625 W Adams St., Chicago, IL, United States, 60661
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