Senior Executive Assistant - Chief Finance Officer

JOB DESCRIPTION
This role is full-time 5 days a week on-site, based at our Northbrook (40%) and Chicago (60%), IL offices.
The Senior Executive Assistant is a dedicated support for the Chief Finance Officer and provides administrative support functions and a wide variety of administrative duties including coordinating calendars, travel, will prepare complex reporting and performing special tasks as needed. Resolves complicated and sensitive questions and problems.
RESPONSIBILITIES

• Provides a wide variety of complex administrative and staff support services, preparing financial documents, handling correspondence, and maintaining confidential information.
• Relieves the organizational unit of administrative work and project details where appropriate, including preparing varied to complex reports, typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc.
• Assists with high-level complex strategic confidential projects, which may include creating supporting documentation such as graphs and charts.
• Assists in the preparation and control of a variety of office records, statistics and reports regarding operations, personnel, etc.
• Schedules, coordinates and maintains calendar and international travel itineraries.
• Makes meeting and travel arrangements for leadership.
• Organize and facilitates internal meetings, such as global virtual Townhalls, global virtual knowledge sharing session and communication around corporate initiatives.
• Create and distribute update reports to function, manages and maintains SharePoint site
• Maintain onboarding & offboarding of all function employees
• Coordinate and organize Employee Engagement activities
• Support office space
• Serves as administrative liaison within or outside the company regarding administrative issues related to the organizational unit assigned.
• Assists in the budgetary process for the organizational unit.

QUALIFICATIONS

• Higher Secondary Education plus generally ten or more years of experience as (Senior) Executive Assistant.
• Public company experience required, preferably within the finance function.
• Experience in preparing materials for Board of Directors and comfort in interacting with Board members.
• Ability to interact and communicate with Senior Leadership, influence prioritization of schedules.
• Demonstrated ability to handle multiple tasks within the assigned area.
• Demonstrated ability to make sound decisions based on information presented or researched.
• Detailed knowledge of the organizational area assigned.
• Flexible to work at our Northbrook or Chicago, IL office (will have workstation in both locations)

What you'll experience working for ULS
UL Solutions has been pioneering change since 1894 and we're still leading the way. From day one, we've blazed a trail protecting the planet and everyone on it. Our teams have influenced billions of products, plus services, software offerings and more. We break things, burn things and blow things up. All in the name of safety science.
That's where you come in - because none of it could happen without you. It takes passion to protect people, problem-solving to safeguard personal data and conviction to make the world a more sustainable place. It takes bold ideas and brilliant minds to build a better world for future generations across the globe.
This is more than a job. It's a calling. A passion to use our expertise and play our part in creating a more secure, sustainable world today - and tomorrow. As a member of our safety science community, you'll use your ideas, your energy and your ambition to innovate, challenge and ultimately, help create a safer world.
Everyone here is unique. But we're also a global community, working together to help create a safer world. Join UL Solutions and you can connect with the brightest minds in the business, all bringing their distinct perspectives and diverse backgrounds together to deliver real change.
Empowering our customers to keep the world safe means thinking ahead. It means investing in training and empowering our people to learn and innovate. At UL Solutions, we help build a better future - one where everyone benefits.
Join UL Solutions to be at the center of safety. To learn more about us and the work we do, visit UL.com
Total Rewards: We understand compensation is an important factor as you consider the next step in your career. The estimated salary range for this position is $90,000 to $ 115,000 and is based on multiple factors, including job-related knowledge/skills, experience, geographical location, as well as other factors. This position is eligible for annual bonus compensation with a target payout of 10% of the base salary. This position also provides health benefits such as medical, dental and vision; wellness benefits such as mental and financial health; and retirement savings (401K) commensurate with the standard rewards offered in each individual location or country. We also provide full-time employees with paid time off including vacation (15 days), holiday including floating holidays (12 days) and sick time off (72 hours).
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ABOUT US
A global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers' product innovation and business growth. The UL Mark serves as a recognized symbol of trust in our customers' products and reflects an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.