Senior Proposal Associate

JOB SUMMARYAs a Senior Proposal Associate, you will contribute to a dynamic team and firm growth via the creation of visually compelling pitch material, RFP responses, presentation decks, and other proposal collateral. This role is centered on writing and managing persuasive, high-quality proposals and RFP responses while ensuring accuracy, compliance, and alignment with UHY’s brand and messaging standards. You will collaborate closely with leadership and subject matter experts to improve proposal effectiveness, implement best practices, and play an essential role in driving new business opportunities.
The ideal candidate is a seasoned proposal professional who thrives in a fast-paced environment and brings both tactical writing expertise and strategic insight to the proposal function.

JOB DESCRIPTION

• Contribute to the proposal process by preparing and managing individual pitches and RFP responses from intake through final submission, leveraging proposal software (Responsive, formerly RFPio) to ensure high-quality, compelling submissions

• Write, edit, and refine proposal content to produce winning, client-focused responses.

• Collaborate with subject matter experts and firm leaders to translate technical content into persuasive, accessible messaging

• Participate in opportunity vetting discussions with partners, contributing to strategy and qualification decisions

• Monitor online RFP databases (e.g., GovWin) and contracts to identify upcoming opportunities and provide updates to leadership

• Maintain a comprehensive log of proposals, tracking deadlines, progress, submissions, and outcomes

• Ensure proposals comply with all solicitation requirements and internal quality standards

• Develop and implement process improvements to enhance proposal efficiency, accuracy, and impact

• Oversee ongoing quality control for proposal content, ensuring consistent tone, style, and compliance with brand standards

• Develop customized presentation content for finalist/short-list meetings, including defining frameworks, mapping content to key messages, and managing layout and design

• Contribute to strategies that monitor market trends, competitors, and other forces that could affect proposal positioning

• Maintain and improve firm-wide proposal resources such as templates, style guides, and content libraries

Supervisory responsibilities

• None

Work environment

• Work is conducted in a professional office environment with minimal distractions

Physical demands

• Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time

• Must be able to lift up to 15 pounds at a time

Travel required

• Limited travel may be requested for attending events, conferences, or internal meetings

Required education and experience

• Bachelor’s degree in marketing, communications, English, journalism, or a related field

• 5 –7 years of progressive experience in proposal writing and management, preferably within a professional services firm

• Proven expertise in writing, editing, and managing persuasive proposals and RFP responses

• Strong project management skills with the ability to manage multiple deadlines and coordinate diverse stakeholder input

• Experience implementing proposal best practices and process improvements

Preferred education and experience

• Familiarity with proposal management software such as Responsive (RFPio) or a similar platform

• Experience developing finalist/short-list presentations

• Familiarity with market research and competitor analysis to support proposal positioning

• Ability to build strong internal and external relationships to support business development goals

• Located in Eastern or Central Time Zones

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice.

For job postings in the state of NY, we are required by law to include a good faith salary range for every job, promotion, and transfer opportunity in accordance with the New York State Pay Transparency Law. This range considers many factors, including but not limited to a candidate’s knowledge, job specific skills, experience, licensure, and certifications. A reasonable estimate of the current range for this position is $90,700 - $118,800

WHO WE ARE

UHY is one of the nation’s largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients’ business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms.

WHAT WE OFFER

POSITIVE WORK ENVIRONMENT

Enjoy a collaborative and supportive work environment where teamwork is valued.

ATTRACTIVE COMPENSATION PACKAGES

Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual.

COMPREHENSIVE BENEFIT PACKAGE

Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.