SPECIAL EVENTS STAFF

FLSA Status: Non-Exempt
Employment Type: Part-Time, Seasonal/As Needed
Department: Recreation 
Reports To: Recreation Supervisor or Superintendent of Recreation
Supervises: None
Pay Range: The starting hiring range is $15.00 -  $16.24 per hour dependent on experience and education. Full pay range for this position is $15.00 - $19.49 per hour.

Summary:
Special Event Staff are responsible for assisting with the planning, preparation, implementation, and cleanup of Park District special and seasonal events. This position helps ensure events are safe, organized, welcoming, and enjoyable for participants and patrons of all ages. Work assignments, hours, and event dates vary based on Park District needs.

Work Schedule: 
This is a part-time, seasonal/as-needed position. Work hours and assignments vary based on scheduled special events and may include evenings, weekends, holidays, and varying shift lengths.

Benefits: 
•    Fitness Membership 
•    Pool Membership
•    Program and Facility Discounts on a variety of recreational activities including Racquetball, Tennis/Pickleball and Golf

Essential Duties/Job Responsibilities:
The following duties are representative but not all-inclusive:
•    Assist with the preparation, setup, operation, and cleanup of Park District special and seasonal events.
•    Follow event plans, schedules, procedures, and assigned responsibilities to support successful event operations.
•    Assist with activities and provide appropriate support and supervision to event participants.
•    Interact professionally and courteously with patrons, participants, families, vendors, volunteers, and Park District staff.
•    Prepare, organize, distribute, and clean up supplies, materials, equipment, and activity areas needed for events.
•    Monitor event areas and report safety concerns, facility issues, incidents, or other concerns to the appropriate Park District supervisor.
•    Follow all Park District policies, procedures, safety practices, and event-specific instructions.
•    Comply with the Illinois Abused and Neglected Child Reporting Act and applicable mandatory reporting requirements when working with or around minors.
•    Assist with maintaining a safe, clean, and well-organized event environment.
•    Complete accident and incident reports as required.
•    Attend required training or staff meetings.
•    Perform other duties as assigned by the Recreation Supervisor or Superintendent of Recreation.

Qualifications:
•    Minimum age of 16 years.
•    Previous experience working with patrons of various ages preferred.
•    Previous recreation, special event, customer service, childcare, or related experience preferred.
•    Ability to communicate tactfully and effectively with patrons, participants, families, coworkers, and supervisors.
•    Ability to follow event plans, instructions, and safety procedures.
•    Knowledge of event supplies, materials, equipment, and activity resources preferred.
•    Must obtain CPR/AED/First Aid certification within two (2) months of hire.
•    Must successfully complete the Park District's background screening process.

Knowledge, Skills and Abilities:
•    Strong customer service and interpersonal skills.
•    Ability to work effectively with patrons and participants of varying ages and abilities.
•    Ability to follow directions and work effectively both independently and as part of a team.
•    Ability to maintain a positive, professional, and helpful demeanor during events.
•    Ability to recognize and report safety concerns.
•    Ability to exercise sound judgment and respond appropriately to routine and emergency situations.
•    Ability to adapt to changing event needs and priorities.
•    Ability to maintain confidentiality when handling participant or other sensitive information.

Physical, Cognitive and Environmental Requirements:
•    Ability to stand and walk for extended periods during events.
•    Ability to bend, stoop, kneel, reach, and move throughout event areas as needed.
•    Ability to lift, carry, and move event supplies and equipment weighing up to 25 pounds.
•    Ability to assist with setup and breakdown of event spaces, including moving tables, chairs, supplies, and other equipment.
•    Ability to work indoors and outdoors in varying weather conditions, including heat, cold, rain, and other environmental conditions.
•    Ability to respond calmly and appropriately during emergencies and other high-pressure situations, including situations requiring first aid or CPR.
•    Ability to maintain awareness of participants, patrons, equipment, and surroundings while performing assigned duties.
•    Cognitive ability to multitask, follow instructions, exercise sound judgment, and prioritize safety.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

The Prospect Heights Park District is an Equal Opportunity Employer.