Sr Tenant Coordinator

Location

Business

At Brookfield Properties, we believe retail should be anything but typical. It’s why we’re integrating shopping, dining, entertainment, and more to reimagine retail experiences everywhere. Because for us, retail isn’t just about managing properties or redeveloping malls. It’s about creating inspiring spaces that draw consumers in. It’s about helping our tenants build their brand in a big way. It’s about contributing to our communities. And, more than anything, it’s about bringing people together.

If you’re ready to be a part of our team, we encourage you to apply.

Job Description

Position Summary

The Tenant Coordinator oversees the end-to-end tenant build-out process, serving as the primary internal contact from deal approval through store opening and post-occupancy. This role ensures all design, construction, and turnover milestones are met in alignment with company standards, lease requirements timelines, and drives the process for early openings.

Responsibilities

• Establish and maintain strong relationships with tenant design and construction teams, providing guidance throughout the build-out process.
• Serve as the central point of contact for all phases of tenant build-outs, supporting tenants and their consultants with permitting, plan submittals and approvals, construction, and turnover timelines.
• Coordinate closely with internal teams to ensure alignment on lease terms, drawing exhibits, timing, and scope of work.
• Review and validate lease documents, LODs, and lease plans, providing direction on necessary updates to ensure accuracy and compliance.
• Monitor and track tenant design and construction schedules, ensuring alignment with budgets and driving early store openings.
• Maintain accurate project updates in our electronic tracking systems to ensure real-time visibility across departments.
• Provide Leasing with all upfront design details to support negotiations, including historical drawings, LODs, and space conditions.
• Conduct electronic reviews of tenant concept, signage, and construction drawings to ensure alignment with company standards and center aesthetics.
• Coordinate vacancy schedules and landlord work to enable timely turnovers; partner with development team counterparts on landlord-required work.
• Develop and maintain comprehensive center criteria manuals and ensure ongoing process improvement through new policy and procedure implementation.
• Establish and maintain working relationships with local authorities having jurisdiction.
• Collaborate with cross-functional teams via regular calls and meetings to resolve tenant issues and ensure consistent execution across projects.
• Provide experience and expertise on major initiatives within tenant coordination as needed.
• Other duties as assigned.

Qualifications

• High school diploma or GED required.
• Architecture, Interior Design, Engineering, Construction Management preferred.
• Minimum of 3-5 years of experience in tenant coordination, retail design, project management, or related field required.
• Solid understanding of construction documents, design specifications, materials, and building systems required.
• Familiarity with national building codes, building materials and systems such as MEP systems, and life safety standards preferred.
• Strong analytical, problem-solving, and decision-making skills.
• Exceptional organizational and time management abilities with the capacity to manage multiple priorities.
• Proactive, self-motivated, and results-driven with strong leadership potential.
• Excellent interpersonal, verbal, and written communication skills
• Ability to collaborate and negotiate effectively across teams and with external partners.
• Proficiency in Microsoft Office Suite along with, Adobe Acrobat DCand/or Bluebeam required..
• Salesforce and Yardi experience is a plus, but not required.

Travel

• Occasional travel required; less than 10%.

• Salary type: Exempt  

• Pay Frequency: Bi-weekly 

• Annual Base Salary Range: $100,000 - $115,000  

• Annual Bonus: 20% 

Benefit Information

• Competitive compensation
• Medical, Dental and Vision beginning day 1
• 401(k) Company matching
• 401(k) Vests on Day 1
• Career development programs
• Charitable donation matching
• Generous paid time off (i.e., vacation, personal holidays, paid sick time)
• Paid Volunteer Hours
• Paid Parental Leave
• Family planning assistance including IVF, surrogacy, and adoption options
• Wellness and mental health resources
• Pet insurance offering
• Childcare Assistance
• Commuter benefits
• A culture on our values of Act with Integrity, Build Mutual Trust, Take Initiative and Win Together.

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