Temporary Office Manager

About the role:

We are seeking an organized, adaptable, professional and self-driven Temporary Office Manager to oversee our day-to-day office functions. You will act as the central point of contact for staff, vendors, and visitors while maintaining a clean, productive, and well-stocked work environment. The ideal candidate can step into a fast-paced setting with minimal ramp-up time.

About us:

At 8am, our vision is to power a world where professionals thrive. We start every day on a mission to empower professionals with the most trusted, innovative technology to deliver world-class outcomes for their clients and exceptional financial results for their business. They count on our purpose-built solutions to simplify operations, ensure compliance, and fuel profitable growth, so they can focus on their clients and do more of the work that matters.

Founded in 2005, 8am™ (formerly AffiniPay) is the professional business platform built to help legal, accounting, and other client-focused professionals run stronger, more profitable businesses. Today, more than 250,000 professionals across the U.S. trust 8am to help them work smarter, serve clients better, and unlock their full potential. We have been recognized as one of Inc 5000’s fastest growing companies in the U.S. for 13 years in a row, and as a result, our teams continue to grow as well!

What you'll do:

• Daily Operations: Manage front-desk activities, answer and direct vendors, greet visitors, and sort incoming/outgoing mail or deliveries in a timely manner.
• Office Supplies & Inventory: Monitor and reorder office, kitchen, and administrative supplies while staying within budget.
• Vendor & Facility Management: Coordinate building maintenance, cleaning services, and repairs with external vendors and property management. 
• Calendar & Meeting Coordination: Schedule team meetings, prepare conference rooms, and help coordinate onsite office event logistics. 
• Administrative & Financial Support: Assist with expense reporting, invoice tracking, and maintaining physical/digital filing systems.
• Employee & Team Support: Help enforce office guidelines, assist with greeting new hires on their first day, ongoing employee engagement tasks, and support packing and shipment of swag to all global employees.

About you:

• Preferred or Equivalent Experience: 1 to 2 years of proven experience of working in a professional office setting, office management, administration, or executive support.
• Adaptability: Ability to quickly learn new tools, prioritize competing tasks, and remain calm under pressure.
• Technical Proficiency: Strong command of Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Communication: Excellent verbal and written interpersonal skills with a professional demeanor.
  

Why 8am: 

At 8am, our culture is shaped by the people who bring it to life every day. Together, we build a company rooted in continuous learning, genuine community, holistic wellness, and meaningful engagement—values that empower us as individuals and unite us as a team. Our culture is grounded in our core values: Work Smart, Win Fast; Outshine Ordinary, and We Find a Way. These values drive how we serve our customers and work with each other in a collaborative, inspiring, and empowering environment, every day.

Here’s how we support our 8Team:

• Health Insurance Coverage: We offer our 8Team a variety of medical, dental, and vision plans, designed to fit your needs, including a 100% company-paid HDHP plan for employees.
• Financial perks: We offer a competitive compensation and benefits package including annual bonuses, equity options and 401(k) or RRSP if in Canada, with a company match for all team members.
• Time for what matters: Flexible Time Off, paid holidays, and a parental leave program for our new parents.
• Wellness: Wellness stipends, mental health support, and one-on-one nutrition coaching.
• Learning and Development: Continuous learning through 8am.edu, leadership programs, professional development funds, and individually focused talent development.
• Giving back to the communities around us: Participate in our charitable matching gift program, paid time off for volunteer service, and company-sponsored volunteer events (both local and virtually).
• Engagement: Virtual and in-person team-building events, quarterly award recognition through our Rise & Shine Award of Excellence Program, and our peer-to-peer appreciation platform.

At 8am, we don’t just offer benefits - we create an environment where people can thrive, grow, and make a real impact every day.

Diversity, equity & inclusion at 8am:

At 8am, we recognize that innovation occurs with a strong team of people who are diverse in background, personality, talent and ideas. Experience comes in many forms and ensuring a diverse and inclusive workplace where we continue to learn from each other is an integral part of our culture. We are committed to creating a welcoming and transparent environment for all that embraces those differences through education, equal access to opportunities and information, inclusionary programs, and community outreach. 

Security advisory:

Our hiring teams at 8am are dedicated to recruiting top talent that share our passion for serving the professional services industry through innovative financial technology.  As such, our Talent Acquisition Team only follows legitimate hiring practices.  We will always communicate with our candidates using emails with the 8am domain and will never ask for sensitive/personal data during the application process.  All interviews take place over phone call, Zoom/Google Meet or in person.  All offers are communicated verbally by our Talent Acquisition Specialists with a written offer letter as a follow up.