Jobs at Associa 

Provides administrative and clerical support to Community Managers, homeowners, board members, vendors, and office staff. Responsibilities include maintaining association records, preparing meeting and disclosure packages, processing mail and documents, supporting architectural reviews and community inspections, issuing access credentials, creating homeowner communications, monitoring delinquencies, coordinating quotes and insurance notifications, processing violations, and assisting homeowners with online portals and corporate programs.

Provides strategic and operational leadership for community association management branches. Coaches Community Managers and Assistant Directors, strengthens client and board relationships, oversees performance and financial results, supports recruiting and training, resolves escalations, monitors retention and service metrics, and contributes to business development and strategic planning.

Supports community association managers with resident and homeowner inquiries, document tracking, notices, mailings, meeting preparation, database updates, access credential issuance, reception coverage, filing, and general clerical tasks. The role requires strong organization, communication, multitasking, accuracy, and proficiency with Microsoft 365, SharePoint, and OneDrive. Community management experience is preferred.

Manages a portfolio of community associations by supporting boards and homeowners, coordinating vendors and inspections, overseeing administrative and financial processes, preparing meeting and disclosure materials, monitoring collections, managing association records, and ensuring compliance with governing documents and management agreements. The role also oversees staff, procurement, accounts payable, capital expenditure recommendations, architectural review applications, and community operations.

Manages a portfolio of community associations by coordinating with homeowners, boards, vendors, and internal teams. Responsibilities include attending meetings and inspections, preparing reports and notices, overseeing budgets, collections, vendors, facilities, architectural reviews, projects, and compliance-related activities. The role requires strong communication, customer service, conflict resolution, organization, confidentiality, Microsoft Office proficiency, and knowledge of association or property operations.

Oversee community association operations, including board and homeowner relations, meetings, inspections, financial report reviews, disclosure packages, vendor procurement, architectural review applications, collections monitoring, records management, and administrative processes. The role serves as the primary liaison between the association board, homeowners, vendors, committees, and management staff while ensuring compliance with governing documents, management agreements, policies, and deadlines.

Oversee condominium and community association operations, including board and homeowner relations, inspections, financial reporting, vendor procurement, compliance, meetings, communications, collections monitoring, facility maintenance coordination, and administrative processes. The manager also prepares board materials, annual disclosures, budgets, management reports, and oversees staff and accounts payable while ensuring adherence to association policies, management agreements, and Illinois requirements.