Jobs at Orthodontic Experts Ltd

Entry-level field-based coordinator building and maintaining referral relationships with dental offices across the assigned territory. Responsibilities include office visits, outreach events, referral tracking, email follow-ups, community engagement, sharing marketing materials, and maintaining organized schedules and notes. The role requires strong communication, organization, independent scheduling, frequent travel, and a valid driver’s license.

Provides administrative and operational support to business development leadership. Responsibilities include maintaining CRM and provider databases, organizing reports and market intelligence, coordinating meetings and travel logistics, preparing presentations and briefs, researching events and opportunities, tracking project deadlines, and monitoring data accuracy. The role is onsite, full-time, and includes approximately 10% travel.

Oversee purchasing operations, inventory replenishment, and supply chain logistics across multi-site clinics. Lead supplier sourcing and negotiations, manage contracts and vendor performance, implement inventory management systems, audit inventory, partner with Finance on reporting, reduce costs and waste, and develop procurement KPIs and contingency plans.

Supervise accounting operations and financial close processes, prepare financial statements, manage reconciliations and general ledger entries, maintain accounting policies and internal controls, and support budgeting and forecasting. The role also guides bookkeeping and accounts payable staff, manages multi-entity credit card programs, ensures regulatory compliance, and identifies process improvements.

The Executive Recruiter develops and executes recruitment strategies for executive, leadership, management, clinical, and other critical roles. Responsibilities include sourcing passive candidates, managing full-cycle recruiting, building talent pipelines, negotiating offers, coordinating onboarding, supporting new-hire engagement, tracking recruiting metrics, and advising leadership on talent strategy. The role requires partnership with executives, hiring managers, HR, and operations, along with regular travel to practice sites and recruiting events.

Manage multi-site orthodontic expansion projects, including new location openings, room buildouts, and equipment installation. Define scopes, timelines, budgets, and resources; coordinate internal and external teams; mitigate risks; resolve issues; and communicate project status to stakeholders. Ensure deliverables meet company, operational, OSHA, HIPAA, and state dental board standards. The role is onsite in Des Plaines, Illinois, requires travel, and may offer limited remote work after 90 days.