Accounting Specialist

JOB SUMMARY 

The Accounting Specialist is responsible for supporting day-to-day accounting operations by processing financial transactions, recording receipts, reconciling accounts, and maintaining accurate financial records. This role performs recurring accounting activities in accordance with established policies and procedures to ensure the timely and accurate processing of payments, deposits, and other financial transactions. The Accounting Specialist works collaboratively with internal teams and external parties to resolve routine accounting issues while maintaining a high level of accuracy and customer service. This position is domiciled in our Oak Brook, IL location and requires two days in-office. The Accounting Specialist reports to the Assistant Controller. 

KEY RESPONSIBILITIES: 

Following is a summary of the essential functions for this job.  Other duties may be performed, both major and minor, which are not mentioned below.  Specific activities may change from time to time.   

• Process and record incoming wire transfers, ACH payments, and other customer receipts accurately and timely. 
• Apply payments to customer accounts and maintain accurate accounting records. 
• Review, verify, and process claim-related expenses in accordance with established procedures. 
• Process vendor and legal payments, ensuring required approvals and supporting documentation are obtained. 
• Maintain accurate records of accounting transactions and supporting documentation. 
• Perform routine monthly bank reconciliations and investigate outstanding reconciling items. 
• Identify routine discrepancies and work with internal departments to resolve issues promptly. 
• Assist with maintaining accurate account balances through established reconciliation procedures. 
• Support month-end accounting activities as assigned. 
• Communicate professionally with clients regarding outstanding balances and payment questions. 
• Collaborate with internal departments to resolve payment application, reconciliation, and transaction issues. 
• Respond to routine accounting inquiries in a timely and professional manner. 
• Prioritize daily workload to ensure transactions are processed accurately and within established timeframes. 
• Maintain organized financial records and documentation. 
• Assist with ad hoc accounting, treasury, and administrative tasks, as assigned. 
 

EDUCATION AND EXPERIENCE 

The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

• Bachelor’s degree in Accounting, Finance, or related field. 
• A minimum two years of relevant accounting or finance experience. 
• Experience with accounting software and ERP systems preferred. 
• Understanding of GAAP and basic financial principles. 

FUNCTIONAL SKILLS 

​​• Proficiency in general ledger accounting and reconciliation. 
• Ability to manage multiple priorities and meet deadlines. 
• Attention to detail and accuracy in financial data processing. 
• Strong analytical and problem-solving skills. 
• Effective verbal and written communication. 
• Intermediate knowledge of Excel and other MS Office applications.​ 

SALARY 

• Salary range for this position is $60,000 - $70,000 annually. 
• Eligible for annual discretionary bonus. 

PROBATIONARY PERIOD 

• There will be a 90-day probationary period for this position.