Process and reconcile ~200 weekly invoices and ~50 purchase orders via a third-party payment processor. Match invoices to POs, record transactions, maintain vendor records and ledgers, verify W-9s, prepare payments, resolve discrepancies, and support accurate expense charging and filing.
Description
Our Accounts Payable role is responsible for processing approximately 200 per week invoices and 50 per week purchase orders through our third-party payment processor software.
Compensation ranges from $50,000.00 - $55,000.00 yearly.
We offer a comprehensive benefits package, including Medical, Dental, Vision, Life Insurance/AD&D, Short- and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program, Legal, Identity, and Fraud Protection, Pet Insurance, Tuition Reimbursement, as well as a 401(k) plan to support your financial future. Join our team and enjoy both competitive pay and benefits!
Responsibilities
- Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices using third party payment processor.
- Match Invoices to Purchase Orders.
- Record third party payment processor transactions in accounting system.
- Charge expenses accurately to accounts and cost centers.
- Pay vendors including verifying federal id numbers with W-9s, scheduling and preparing checks, and resolving payment discrepancies and documentation.
- Ensure credits are received for outstanding credit memos.
- Maintain vendor master database.
- Maintain accounting ledgers by verifying and posting account transactions.
- Verify vendor accounts by reconciling statements and related transactions.
- Maintain historical records and filing documents.
- Protect organization’s value by keeping information confidential.
- Accomplish accounting and organization mission by completing related results as needed.
Requirements
Requirements
- Attention to detail.
- Organization.
- Analyzing information.
- Maintain vendor relationships.
- PC proficiency including Microsoft Outlook and Excel.
- Data entry skills.
- General math skills.
- Full-time in office position.
Skills & Abilities
- Time management, organizational, and problem-solving skills.
- Team player with ability to work independently.
- Professional attitude in working with branches and representing the corporate office.
Qualifications
- High school diploma, GED, or equivalent required.
- Bachelor’s degree preferred (preferably in Accounting or Finance).
- 2-5 years of accounts payable experience required.
- Proficient knowledge of MS Excel.
- Experience with Dynamics GP, a plus.
- Experience with AvidXchange payment processing preferred.
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