Accounts Receivable Supervisor

Essential Duties and Responsibilities:

  Accounts Receivable Team Leader

·     Supervise, train, mentor, and evaluate Accounts Receivable staff.

• Assign and monitor workloads to ensure timely completion of tasks.
• Establish performance goals and provide regular coaching and feedback.
• Foster a collaborative and customer-focused team environment.

·    Identify opportunities to improve AR processes, controls, and efficiencies.

• Ensure compliance with company policies, accounting standards, and internal controls.

Credit & Collections

• • Makes collection calls based on the Company’s collection policy.
  • Creates weekly reporting on collection activity.
  • Investigates past due invoices and unauthorized discounts and deductions.
  • Communicates collection activities with management and sales.
  • Distributes weekly AR aging to each sales executive respectively.
  • Set up new customer accounts.
  • Administers new customer credit references and disclosures.
  • Procure customer tax exemption certificates and Federal Tax ID information.

Billing

• • Process, type and mail customer invoices and credit memos.
  • Perform and send commission calculation.
  • Generate monthly commission reconciliation for each salesperson.
  • Prepare and send daily jobs booked reports.
  • Assist with month end close.
  • Prepare special reports by collecting, analyzing, and summarizing financial information and trends.

 Other

Required to perform other duties as requested, directed, and assigned.

Education and Experience:

•  Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
•  Equivalent combination of education and experience may be considered.
• Three to five years related accounts receivable invoicing/collections/accounting experience.

Job Knowledge, Skills and Abilities:

• High degree of proficiency with MS Office products including Word, Excel, Access, Power Point and Outlook.
• Experience with ERP systems and accounting software.
• Strong knowledge of accounts receivable processes, collections, and cash applications.
• Excellent verbal and written skills.
• Detail orientated.
• Strong problem analysis and problem resolution skills.
• Excellent interpersonal and communication skills.
• Ability to plan and manage multiple projects in a fast paced environment.

Physical Demands:

• Regularly required to stand, sit, and walk around the facility.
• Frequently required to work on a computer.
• Occasionally required to use force to lift, push and pull up to 20 pounds.

Work Environment:

Work performed in an office environment where a noise level is moderate.