Provides clerical and administrative support, including answering calls, greeting visitors, maintaining records, preparing summaries and meeting materials, scheduling appointments and travel, managing office supplies and equipment, tracking expenses, and responding to administrative inquiries. Maintains confidentiality and complies with HIPAA, organizational policies, and applicable regulations while delivering professional customer service.
Description
GENERAL SUMMARY
- Work Location: 2225 Enterprise Drive Suite 2511 Westchester, IL 60035
- Monday-Friday schedule
- Starting range: 20.00-25.00
- We offer competitive pay as well as PTO, Holiday pay, and a comprehensive benefits package!
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Life Insurance
- Pet Insurance
- Health savings account
- Paid sick time
- Paid time off
- Paid holidays
- Profit sharing
- Retirement plan
The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.
Requirements
ESSENTIAL JOB FUNCTION/COMPETENCIES
Responsibilities include but are not limited to:
- Answers and transfers phone calls, screening when necessary.
- Welcomes and directs visitors and clients.
- Maintains filing systems as assigned.
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Responds to and resolves administrative inquiries and questions.
- Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
- Prepares agendas and schedules for meetings.
- Records and distributes minutes or other records for meetings.
- Maintains office supplies and coordinates maintenance of office equipment.
- Maintains a system for recording expenses and the use of petty cash.
- Participates in educational activities.
- Maintains confidentiality at all times.
- Enhances communications by consistently displaying excellent customer service skills.
- Performs other related duties as assigned.
- Employees shall adhere to high standards of ethical conduct and will comply with and assist in complying with all applicable laws and regulations. This will include and not be limited to following the Solaris Health Code of Conduct and all Solaris Health and Affiliated Practice policies and procedures; maintaining the confidentiality of patients' protected health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA); immediately reporting any suspected concerns and/or violations to a supervisor and/or the Compliance Department; and the timely completion the Annual Compliance Training.
CERTIFICATIONS, LICENSURES OR REGISTRY REQUIREMENTS
- N/A
KNOWLEDGE | SKILLS | ABILITIES
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Skill in using computer programs and applications including Microsoft Office.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Knowledge of research methods and procedures sufficient to compile data and prepare reports.
- Decision-making and strong problem-solving skills.
- Ability to work independently and manage deadlines.
- Complies with HIPAA regulations for patient confidentiality.
- Complies with all health and safety policies of the organization.
EDUCATION REQUIREMENTS
- High School Diploma or equivalent required.
- Some college courses and/or Associate’s degree preferred.
EXPERIENCE REQUIREMENTS
- Minimum of 2 years Administrative Assistant experience, preferably in Healthcare environment.
REQUIRED TRAVEL
- None at this time
PHYSICAL DEMANDS
Carrying Weight Frequency
1-25 lbs. Frequent from 34% to 66%
26-50 lbs. Occasionally from 2% to 33%
Pushing/Pulling Frequency
1-25 lbs. Seldom, up to 2%
100 + lbs. Seldom, up to 2%
Lifting - Height, Weight Frequency
Floor to Chest, 1 -25 lbs. Occasional: from 2% to 33%
Floor to Chest, 26-50 lbs. Seldom: up to 2%
Floor to Waist, 1-25 lbs. Occasional: from 2% to 33%
Floor to Waist, 26-50 lbs. Seldom: up to 2%
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