Administrative Assistant

Are you Ready to Engineer Your Career?  At IMEG, one of the largest design consulting firms in the U.S., we strive to provide exciting and rewarding career opportunities to our team members.  We work hard and are passionate about what we do but also love to have fun along the way.  We celebrate the ability to be a firm of over 2500 employees in the US and beyond who still provides a local office approach and feel to each of our employee-owners.  From opportunities to get involved and give back locally through our Community Involvement Committees to the ability to partner with exciting clients, we take our jobs seriously but have a great time in the process. 

As a company, we believe in investing in our team members and providing an environment for expansive growth. We put people first.  We are proud to say we are a 100% employee-owned organization and take pride in our commitment to being a great place to work.  We support this commitment through work-life balance, flexibility, continuous training and development opportunities, and community impact. We reward innovation, hard work, and support a culture of sustainability.

IMEG is growing, and we’d love to have you join our team!  We are currently seeking an Administrative Assistant in our Naperville, IL office.  As an Administrative Assistant you will be responsible for providing administrative support for assigned engineering teams and completing day-to-day administrative tasks. Additionally, this position will demonstrate proficiency at using and reviewing IMEG standard document templates. This position will be expected to work within the team’s monetary budget as well as collaborate with cross-functional teams to meet project goals and client expectations.
Principal Responsibilities
• Follow and promote IMEG standards
• Assist assigned team and other teams as needed
• Maintain confidentiality of project/client, corporate, and employee matters
• Work with engineering specifications for all applicable disciplines
• Attend and actively contribute to group meetings
• Contribute to the success of the organization by aiding in problem solving measures when working with the engineering team
• Phone answering as needed
• Arrange meetings/travel as needed for team/office
• Handle incoming/outgoing mail and shipping as needed
Required Skills/Abilities
• Ability to multi-task
• Ability to work with staff of all levels
• Strong communication and organizational skills
• Proficient in MS Office Suite including but not limited to Word, Excel, and Outlook
• Strong customer service orientation coupled with the ability to exhibit and maintain a positive attitude
• Strong initiative and problem-solving skills
• Self-motivated and flexible
Education and Experience
• High School Diploma/GED required
• Associate degree preferred
• 2 years of experience minimum required, 3 preferred, in administration
• Experience with engineering administration preferred

This position is not eligible for sponsorship.

Physical Requirements:
• Prolonged periods of sitting/standing at a desk and working on a computer
• Must be able to lift 15 pounds at times

Hourly Pay Range $26.00 - $32.00. Minimums and maximums may vary based on location. Individual pay will be based on several factors including experience, knowledge, skills, and abilities of the applicant. Other rewards may include annual bonuses and stock ownership options. In addition, IMEG Corp. provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO). This information is being provided in compliance with local laws.

IMEG, an employee-owned corporation, is committed to investing in employees’ futures through professional development programs and opportunities for career advancement. We offer a comprehensive benefits package including generous PTO, flexible schedule, and assistance with tuition reimbursement. Additionally, employees are eligible to enroll in health, dental, vision, and life insurance on their first day of employment.

Want to learn more about IMEG and our other amazing career opportunities?  Please visit https://www.imegcorp.com/careers/. 

IMEG is committed to providing equal employment opportunities in all employment practices, without regard to race, color, religion, sex (including sexual orientation or gender identity), gender, national origin, disability, age, genetic information (including family medical history), parental status (including pregnancy, childbirth or related medical conditions including lactation), ethnic origin, hair type (including hairstyle or hair texture), citizenship status, marital status, military service, veteran’s status, political affiliation, non-merit-based factors, or any other characteristic protected by law. In accordance with antidiscrimination law, it is the purpose of this policy to put into effect these principles and mandates. IMEG prohibits discrimination and harassment of any type. IMEG conforms to the spirit as well as to the letter of all applicable laws and regulations.

All applicants have the right to request access, correction, and deletion of their personal information from our system. In order to make a request, please email [email protected].