Administrative Assistant

Position Overview
 

The Administrative Assistant provides comprehensive administrative and operational support to senior leadership and internal teams. This role plays a key part in ensuring smooth day-to-day office operations by managing administrative processes, coordinating logistics, supporting site operations, and maintaining an organized and welcoming work environment.
 

Senior Leadership Support
 

• Administrative Support: Provide comprehensive administrative assistance to three senior leaders/VPs including scheduling meetings, coordinating travel arrangements, processing expenses, and supporting administrative programs such as business cards, recognition programs, and internal coordination activities.
 

• Business Operations Support: Coordinate training activities and maintain administrative records. Assist with financial administrative processes including coordination of accounts payable/receivable activities and vendor relations while supporting documentation and contract administration.
 

• Event Management: Plan, organize, and execute internal and external events including team meetings, workshops, team-building events, and company celebrations.
 

Site Support & Coordination
 

• General Site Administration: Handle a variety of ad-hoc administrative duties that require in-person attention to maintain an organized, efficient, and welcoming office environment.
 

• Logistics and Visitor Coordination: Facilitate mail retrieval, coordinate shipping and delivery requests, and assist with visitor services including scheduling, site preparation, and visitor orientation. Serve as a liaison for communicating building management updates to employees.
 

• Operational Assistance: Provide hands-on support for various administrative tasks including AV setup, office signage, equipment coordination, electronic recycling programs, and support for operational or departmental initiatives.
 

• Office Resource Management: Manage and restock office, kitchen, and shared supplies. Maintain organization of common spaces including kitchens, meeting rooms, and shared work areas to ensure they remain functional and professional.
 

• Perform additional administrative tasks and responsibilities as assigned.
 

• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Ability to build relationships and collaborate effectively with internal teams and external partners.
• Strong attention to detail and ability to maintain accurate administrative records.
• Ability to anticipate needs and proactively solve problems.
• Professional demeanor and ability to handle confidential information.
• Strong interpersonal skills and customer-service mindset.
 

Vocational diploma or equivalent administrative training.

Associate’s degree in business administration, Office Administration, or a related field.
Bachelor's degree

• 2–3 years of experience in an administrative assistant, office coordinator, or similar support role.
• Experience supporting office operations, scheduling, logistics coordination, or event planning.
• Intermediate proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience working with vendors, visitors, or facility coordination preferred.
 

Sitting, standing, and occasional lifting of materials or office supplies (not to exceed 40 lbs).
 

• This is a full-time hourly (non-exempt) position working Monday through Friday.

• Hours of operation: 8:00 AM – 5:00 PM

• This role requires regular on-site presence to support daily office operations and site administration. Occasional schedule flexibility may be required to support operational or event-related needs.

• This is a hybrid position based in Glenview, Illinois, requiring approximately three days per week onsite and two days remote. Onsite days may vary depending on business needs

Candidates must be able to reliably work on-site three days per week as outlined above.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

About Us

GN brings people closer through our leading intelligent hearing, audio, video, and gaming solutions. Inspired by people and driven by innovation, we deliver technology that enhance the senses of hearing and sight. We help people with hearing loss overcome real-life challenges, improve communication and collaboration for businesses, and provide great experiences for audio and gaming enthusiasts.
 

• Generous benefits including PTO and paid holidays
• 401(k) with company match
• Paid parental leave and transition back to work benefits
• Company HSA contribution
• Discounted GN Group products
 

Even if you don’t match all the above-mentioned skills, we will gladly receive your application if you think you have transferable skills. We highly value a mindset, motivation, and energy that aligns with our core values, to not only ensure growth for you, but for your team and the wider GN organization as well.
 

GN welcomes applicants from all backgrounds and applicants will receive equal consideration for employment. We make life sound better by developing intelligent sound solutions that transform lives through the power of sound, enabling people to hear more, do more, and be more than they ever thought possible. GN operates in more than 90 countries across the world. Founded in 1869, GN has more than 7,000 employees today.
 

The hourly pay range for this position is estimated to be between $26.33 and $43.89 per hour, depending on location, experience, skills, and internal equity. Compensation for roles at GN depends on a wide array of factors including but not limited to location, role, skill set, and level of experience. To remain competitive, GN offers a competitive benefits package, including annual bonuses, health insurance, a 401(k) plan, paid time off and paid holidays. GN participates in E-Verify. View the E-Verify poster here.  View the Right to Work poster here.

If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail [email protected]. This email is provided for the purpose of supporting applicants who have a disability that prevents them from being able to apply online.