Administrative Assistant

Job Overview

The Audit team at Topel Forman is looking for a smart, self-driven, reliable, and well-rounded Administrative Assistant to join their team. As the Administrative Assistant, you will support the Audit team with day-to-day duties, including administrative, organizational, and process-driven projects that help facilitate the internal and external operations of the Audit team and support excellent client service. 

We are a growing firm and looking for someone to hit the ground running by becoming an integral part of the team. No two days will ever be the same, so this person should enjoy working in a fast-paced, evolving setting that is driven by tight deadlines. This position is a hybrid position with at least one day in the office at our Chicago, IL location. Days could vary based on workload. 

Responsibilities 

• Monitor and manage the shared inbox, ensuring timely response and completion of incoming requests. 
• Prioritize Financial Statement tasks to maintain efficient turnaround times. 
• Audit Engagement Documentation Management 
• Provide cross-functional administrative support to audit, tax, and executive assistant teams. 
• Provide administrative and operational support to the firm.
• Client Support 
• Correspondence 
• Billing 
• Assembly/Scanning/Bookmarking 
• Department administrative overflow 
• Performs special projects and other accounting tasks as needed or assigned.

Required Qualifications 

• 1 to 3 years of relevant administrative assistant experience in a small to mid-size fast-paced office environment 
• Proficient in MS Office Suite (Excel, Word, and Outlook) and Adobe Systems 
• Highly detail‑oriented and well‑organized, with the ability to manage multiple tasks in a deadline-driven environment 
• Strong communication skills, both written and verbal, will be necessary 
• Monthly & seasonal overtime is required (February-June, August – October), including evenings and weekends 
• Must be able to work in the office for a minimum of one day per week (flexible on day of the week

Who We Are 

Topel Forman is a leading certified public accounting firm in Chicago and Denver, providing a wide range of attest, accounting, tax, advisory, and consulting services to individuals, professionals, closely held and family-owned businesses and corporations across the United States. At Topel Forman, you’ll find the high level of talent and expertise you’d expect from a larger firm, but with accessibility and collaboration that are usually only available at a smaller organization. You can expect to work directly with clients, senior-level management, and partners with knowledge of various disciplines. A proactive, hands-on approach to our clients allows you to grow in your expertise and advance in your career. For more information on Topel Forman, please visit our website at www.topelforman.com. 

Benefits 

• Competitive salary range between $60,000-$65,000 
• 35-hour average workweek   
• Flexible working options 
• To learn more about our firm and benefit offerings, please visit our careers page. 

Remote Work Internet Policy 

Internet requirements for working remotely: We require an internet plan with the following minimum upload and download speeds for best connection: 100+ Mbps download and 20+ Mbps upload. Home Wi-Fi should be password protected.