Administrative Assistant

Description

Help Keep a Growing Healthcare Organization Moving Forward

At Alteas Health, we are focused on advancing the delivery of patient care by empowering the growth and success of our employees and valued partnerships.

We are seeking a highly organized, proactive Administrative Assistant to support leadership and help keep key projects, initiatives, and operational priorities moving forward. This position plays an important role in supporting the day-to-day operations of our growing multi-state healthcare organization by helping leaders stay organized, coordinating activities across departments, tracking progress on organizational initiatives, and ensuring important priorities remain on track.

The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment where no two days are exactly the same. If you enjoy problem-solving, coordinating projects, improving processes, and helping teams succeed, we encourage you to apply.

 What You'll Do

• Provide administrative and operational support to the Chief Operating Officer and organizational leadership.
• Manage calendars, scheduling, meeting coordination, and leadership logistics.
• Prepare reports, presentations, spreadsheets, meeting materials, and business correspondence.
• Assist with tracking organizational initiatives, projects, deadlines, and strategic priorities.
• Monitor progress on assigned projects and follow up with stakeholders to ensure timely completion of deliverables.
• Coordinate communication between departments and leadership to support organizational objectives.
• Maintain project trackers, action item logs, and organizational planning tools.
• Assist leadership with implementation of new initiatives, programs, policies, and operational improvements.
• Support department leaders with administrative tasks, project coordination, and information gathering.
• Prepare meeting agendas, document meeting notes, and distribute follow-up action items.
• Track outstanding assignments and assist leadership in maintaining accountability for organizational goals.
• Compile data, metrics, and operational information for leadership review and decision-making.
• Assist with policy, procedure, and document management activities.
• Coordinate employee engagement activities, leadership meetings, training sessions, and company events.
• Support travel arrangements, conference registrations, and meeting logistics as needed.
• Assist with vendor communication, contract administration, and organizational recordkeeping.
• Maintain accurate files, documentation, and organizational records.
• Identify opportunities to improve administrative processes, communication, and operational efficiency.
• Handle sensitive and confidential information with professionalism and discretion.
• Serve as a resource for leaders requiring administrative support, project assistance, or organizational coordination.
• Perform other administrative, operational, and project-related duties as assigned.

What We're Looking For

Required Qualifications

• High school diploma or equivalent required.
• Minimum of two (2) years of administrative, office support, project coordination, operations support, or related experience.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong attention to detail and follow-through.
• Ability to work independently while collaborating with multiple departments.
• Ability to handle confidential and sensitive information with discretion and professionalism.

Preferred Qualifications

• Associate's degree or Bachelor's degree preferred.
• Experience supporting leadership teams or multiple departments.
• Experience in healthcare or a multi-location organization preferred.
• Experience coordinating projects, initiatives, or operational activities preferred.
• Multilingual candidates, including those fluent in Polish, are encouraged to apply. 

Why Alteas Health?

At Alteas Health, collaboration, accountability, and continuous improvement are at the center of everything we do. Our team works together to support providers, employees, facilities, and patients across multiple states, creating meaningful impact through strong partnerships and operational excellence.

This position offers the opportunity to work closely with organizational leadership, contribute to important initiatives, gain exposure to multiple areas of the business, and play a key role in supporting a growing healthcare organization.

What We Offer

• Competitive compensation based on experience and qualifications
• Medical, dental, vision, disability, life, and voluntary insurance options
• 401(k) retirement savings plan
• Paid time off and paid holidays
• Professional development opportunities
• Employee recognition and engagement programs
• Collaborative and supportive work environment
• Opportunity to contribute to a growing healthcare organization

Work Environment & Travel

This position may be performed in-office, or in a hybrid arrangement based on business needs and organizational requirements.

Periodic travel may be required for meetings, training, events, or other business-related activities.

Compensation

Compensation is competitive and commensurate with experience, qualifications, and demonstrated capabilities. Final compensation will be determined based on the selected candidate's background and experience.

Equal Opportunity Employer

Alteas Health is an Equal Opportunity Employer and is committed to creating an inclusive workplace where all employees are treated with dignity and respect. Employment decisions are made without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable federal, state, or local law.

Reasonable Accommodations

Alteas Health is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and employment process.

Pre-Employment Requirements

Offers of employment are contingent upon successful completion of applicable pre-employment requirements, which may include employment verification, education verification, background screening, reference checks, and other position-related requirements as permitted by law.