The Administrative Coordinator will manage schedules, communication, documentation, and support operational tasks across departments.
Compensation: $22+ hourly pay, plus performance-based bonuses
About Us
Oates Energy provides cutting-edge energy solutions to clients worldwide. We are expanding our team and seeking a dynamic Administrative Coordinator to support our operations and ensure smooth day-to-day functions across various departments.
Position Overview
This role involves coordinating and supporting administrative tasks, managing communications, and overseeing departmental schedules and workflows. The ideal candidate is detail-oriented and enjoys keeping operations running smoothly.
Key Responsibilities
- Coordination: Organize team schedules, meetings, and projects.
- Communication: Serve as a point of contact for internal and external communication.
- Document Management: Handle project-related documentation, filing, and record-keeping.
- Operational Support: Assist with budget tracking, procurement, and resource allocation.
- Problem-Solving: Address operational issues by collaborating with various teams.
Qualifications
- 2–4 years of administrative or operations experience.
- Strong organizational skills and the ability to multitask effectively.
- Excellent written and verbal communication skills.
- Proficiency in MS Office Suite or similar software.
Compensation & Benefits
- Pay: $22+ per hour (depending on experience).
- Bonus Opportunities: Performance-based bonuses.
- Health, dental, and vision insurance.
- 401(k) plan with company match.
- Paid time off and holidays.
- Schedule: Monday through Friday, 9:00 AM – 5:00 PM (remote).
Top Skills
Ms Office Suite
Similar Jobs
Logistics • Utilities • Industrial
The Administrative Assistant/Office Coordinator supports daily operations by managing communication, scheduling, data entry, and general office tasks to ensure efficiency.
Top Skills:
Office Software
Information Technology
The Program Administrative Coordinator will provide administrative support to program management, coordinate meetings, create reports, maintain databases, and ensure compliance with procedures in a fast-paced work environment.
Top Skills:
ExcelMicrosoft WordPowerPointSharepointTeams
Fintech • Machine Learning • Payments • Software • Financial Services
The role involves leading technology projects, optimizing distributed systems, collaborating on cloud-based solutions, and mentoring others while leveraging various technologies to enhance services.
Top Skills:
AWSCassandraDockerGoKafkaNode.jsOpensearchPostgresPython
What you need to know about the Chicago Tech Scene
With vibrant neighborhoods, great food and more affordable housing than either coast, Chicago might be the most liveable major tech hub. It is the birthplace of modern commodities and futures trading, a national hub for logistics and commerce, and home to the American Medical Association and the American Bar Association. This diverse blend of industry influences has helped Chicago emerge as a major player in verticals like fintech, biotechnology, legal tech, e-commerce and logistics technology. It’s also a major hiring center for tech companies on both coasts.
Key Facts About Chicago Tech
- Number of Tech Workers: 245,800; 5.2% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: McDonald’s, John Deere, Boeing, Morningstar
- Key Industries: Artificial intelligence, biotechnology, fintech, software, logistics technology
- Funding Landscape: $2.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Pritzker Group Venture Capital, Arch Venture Partners, MATH Venture Partners, Jump Capital, Hyde Park Venture Partners
- Research Centers and Universities: Northwestern University, University of Chicago, University of Illinois Urbana-Champaign, Illinois Institute of Technology, Argonne National Laboratory, Fermi National Accelerator Laboratory
