Bills new and used truck sales across dealership locations, processes title, registration, permit, warranty, power of attorney, tax, and exemption paperwork, and maintains complete vehicle sale records. The role ensures internal sales processes are followed, supports administrative coverage, cross-trains colleagues, assists with special projects, and maintains a professional, safe workplace. Strong Excel, organizational, communication, and license, title, and sales tax experience are required.
At TransChicago Truck Group, we keep the trucks and people that power our economy rolling. We’re a full-service commercial truck dealership representing Freightliner and Western Star by providing sales, service, and parts for the trucks that keep goods on the road. We’re a family-owned, fast-growing dealership group that values curiosity, teamwork, and growth. If you’re the kind of person who likes to learn by doing and see the impact of your work every day, you’ve found the right spot..
We're looking for a Billing Administrator who will support our New and Used Truck Departments by billing all sales transactions, making sure that all ancillary paperwork accompanying a sale transaction is completed in its entirety, and ensuring that all internal sales processes are followed. This role will site onsite at our Elmhurst, IL dealership.
Essential Functions & Responsibilities:
- Invoice New/Used Truck sales for all dealership locations
- Process title, plate, permit, power of attorney, and warranty paperwork for all New/Used truck sales
- Process state tax and exemption forms for all New/Used truck sales
- Complete Assignment of Proceed paperwork where needed
- Maintain vehicle sale records, ensuring that deal jackets are complete
- Cross-trains others for this position as directed by management
- Fills in for other administrative positions as needed and directed by management
- Assists with related special projects as required
- Maintaining a professional appearance and a safe, clean work environment
Education and/or required experience:
- 5+ years of relevant experience
- 5+ years of license, title, & sales tax experience
- Strong computer and Excel skills
- Positive attitude
- Strong organizational and time management skills
- Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
- Write reports, business correspondence, and procedure manuals.
- Effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
- Compensation: $20-26/hr. Hourly rate will be determined based on experience, competencies, certifications and education.
- Benefits:
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Life and AD&D Insurance
- Disability Insurance
- Flexible Spending Account (FSA)
- 401(k) with company match
- Paid Time Off (PTO)
- Paid Sick Time
- Paid Holidays
- Additional voluntary benefits: We also offer a variety of other benefits including an Employee Assistance Program (EAP), Accident Coverage, Critical Illness, Cancer Insurance, Pet Insurance, and Identity Theft Insurance
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