Business Law - Business Administrative Specialist

The American Bar Association (ABA) was founded on a commitment to advance the rule of law in the United States and beyond by providing practical resources for legal professionals, conducting law school accreditation, developing model ethics codes and more. Today, the ABA remains a member-based organization that works to ensure access to justice for all, a fair legal process, and respect for the rule of law at home and across the globe.

The ABA is committed to service and refining the standards that guide the legal profession. ABA staff are provided multiple types of continuing education and career development opportunities. Your work will help eliminate bias, enhance diversity, and advance the rule of law throughout the US and around the world.

The ABA recognizes the value staff contribute to our success through a generous benefits package that protects their health and their financial security.  The ABA’s wide array of benefit offerings include 401(k), medical, dental, vision, flexible spending accounts, health spending accounts, supplemental life and disability insurance, prepaid legal programs, and a complimentary membership to the American Bar Association, which offers additional benefits.
Flexible/hybrid work arrangements may be available for residents of CA, DC, IL, IN, MD, MI, MN, TX, VA, and WI.  Residency requirements may apply. ABA employees are eligible to apply for the Public Service Loan Forgiveness Program (PSLF). 
 

Job Summary/General Purpose of Job

• Provides overall administrative and operational support to an entity. Manages, maintains, and monitors an entity budget to ensure that allocation of expenditures is consistent with Association financial policies and those of supported independent organizations.  Coordinates the purchasing of goods and services, which includes obtaining bids and proposals, and processing contracts and disbursements.  Provides staff support and administers as well as supervises member service programs and/or member related projects. 

Essential Job Functions and Responsibilities (listed in order of importance and/or time spent)

• Administers all aspects of the budgetary process for an entity and advises senior staff, members and auditors on budget particulars. 
• Manages administrative processes; i.e., contract administration, iprocurement, invoices, member reimbursements; and develops system to effectively manage.
• Handles all aspects of the relationships with vendors and/or Affiliate Organizations.
• Supports and assists with meetings and materials.
• Analyzes and identifies operational and process-oriented problems and proposes solutions.
• Supports membership or entity committee(s) including management of new member outreach projects and events, and/or member related initiatives.
• Performs other related duties as required.

Required Education, Qualifications, Experience

• Bachelor's degree or 4 years of Association or equivalent experience in accounting/financial management, administration and policy matters, or a related area. 
• A minimum of 4 years’ directly relevant experience.
• Knowledge of general accounting principles, budgetary processes and annual planning techniques is preferred. 
• Intermediate knowledge of MS Office suite.
• Position requires a high level of self-direction, organizational and oversight abilities, communication and interpersonal skills. 
• Ability to work in a team setting and manage multiple reporting relationships, including directing individuals that do not report to the position and being accountable to managers who have no direct supervisory responsibility for the position.  

Physical Requirements

• Typical office work environment.

Extent of Travel Required in the Job

• Travel 2-3 times per year.