The Business Office Manager provides HR, payroll, accounts payable, and financial administrative support for a senior living community. Responsibilities include supervising front desk staff, recruiting and onboarding employees, processing payroll and personnel changes, reviewing timecards and expense reports, routing invoices, reconciling credit card activity, and supporting department leaders with accounting procedures and deadlines.
When you work at The Clarendale of Mokena you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life!
The Clarendale of Mokena is searching for a Business Office Manager. In this role you will provide Human Resources and Financial support to the community and Executive Director. This person is a key member of the community’s management team adhering to policies and procedures and upholding the community’s mission, philosophy, values and the company’s vision, principles and Hospitality Promises.
Salary $70k per year
Benefits
- 401(k) with company match
- Medical, dental & vision insurance
- Paid time off
Here are a few of the daily responsibilities of a Business Office Manager:
HR Functions, Accounts Payable, Payroll:
- Supervise the Front Desk (two or more full-time/equivalent receptionists and /or concierges). Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing and hiring; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees.
- Recruiting, orientation, onboarding processes.
- Serves as resource for community department directors on the chart of accounts, invoice coding, approval process and deadlines following the standard procedure.
- Oversees the function of routing accounts payable invoices for approval (from the time the invoice arrives in the mail).
- Reconciles the credit card log to invoice. Verifies that all credit card receipts are accounted and submits documents to Community Accounting department for replenishment of the balance as needed
- Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing and hiring; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees.
- Run payroll variance, overtime, and birthday and anniversary reports. Analyze and submit for supervisory review once variances are approved by department managers. Ensure payroll accuracy and compliance with policies and procedures.
- Review all time cards for accuracy before submitting payroll. Ensure all time edit data entries are accompanied by the completed time edit sheets. (Signed/dated by both the employee and supervisor)
- Report all new hires, status changes (leaves of absence, classification and wage changes) and changes that affect participation in benefit programs for community staff.
- Reviews employee expense reports for accuracy and completeness.
- Perform all other related duties as assigned in an effective, timely and professional manner.
Qualifications we need you to have:
- Minimum 2 years HR experience.
- Minimum two years’ experience in accounts receivable and payroll.
- Experience with orientation, onboarding, recruitment, and employee relations.
- Associate degree in accounting, business, and human resources required.
- Bachelor’s degree in accounting, business or human resources preferred.
- Minimum of one year supervising staff preferred.
- Ability to work in a fast-paced environment with multiple projects and deadlines in progress regularly.
- Time management and attention to detail are key elements.
- Proactive approach to daily operations.
- Positive attitude and willingness to contribute to a strong hospitality culture.
If you're an enthusiastic, compassionate, senior care professional who is passionate about hospitality and senior engagement- please apply, we'd love to get to know you!
EEO Employer
Similar Jobs
Real Estate • Hospitality
The Business Office Manager supports a senior living community through human resources, payroll, accounts payable, employee onboarding, recruiting, front-desk supervision, invoice processing, expense review, and payroll compliance. The role supervises reception staff, coordinates employee status and benefits changes, verifies timecards and payroll data, and supports department directors with financial processes and deadlines.
Real Estate
Manages business office functions for a senior living community, including front-desk supervision, recruiting, onboarding, HR administration, accounts payable, payroll review, employee records, expense reports, and financial documentation. Supports department directors and the Executive Director while ensuring compliance with company policies, accurate payroll processing, invoice approvals, and effective daily operations.
Other
Provides HR, payroll, accounts payable, and financial support for a senior living community. Supervises front desk staff, supports recruiting and onboarding, manages invoices and credit card reconciliations, reviews payroll and timecards, processes employee changes, and ensures compliance with organizational policies and procedures.
What you need to know about the Chicago Tech Scene
With vibrant neighborhoods, great food and more affordable housing than either coast, Chicago might be the most liveable major tech hub. It is the birthplace of modern commodities and futures trading, a national hub for logistics and commerce, and home to the American Medical Association and the American Bar Association. This diverse blend of industry influences has helped Chicago emerge as a major player in verticals like fintech, biotechnology, legal tech, e-commerce and logistics technology. It’s also a major hiring center for tech companies on both coasts.
Key Facts About Chicago Tech
- Number of Tech Workers: 245,800; 5.2% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: McDonald’s, John Deere, Boeing, Morningstar
- Key Industries: Artificial intelligence, biotechnology, fintech, software, logistics technology
- Funding Landscape: $2.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Pritzker Group Venture Capital, Arch Venture Partners, MATH Venture Partners, Jump Capital, Hyde Park Venture Partners
- Research Centers and Universities: Northwestern University, University of Chicago, University of Illinois Urbana-Champaign, Illinois Institute of Technology, Argonne National Laboratory, Fermi National Accelerator Laboratory
