Corporate Receptionist & Building Coordinator

Position Title: Corporate Receptionist & Building Coordinator
Position Type: Regular - Full-Time
Requisition ID: 41927
In every role, McCainers are ambitious, curious, and passionate about creating exceptional work experiences - together. With a customer-first mindset, we make doing business with McCain easy.
About the role.
Reporting to the Office Experience Manager, the Corporate Receptionist / Building Services Coordinator is responsible for delivering a best-in-class front of house experience while providing operational, administrative, and financial support to the Building Services function. This role serves a a central communication hub for internal and external stakeholders, ensuring seamless visitor experiences, effective building operations, and timely coordination of services, vendors, and communications. The position plays a critical role in maintaining safety protocols, supporting emergency procedures, and ensuring continuity of essential office functions. This is a onsite position - Monday-Friday, 7:00am - 3:30pm at our North America Corporate office in Oakbrook Terrace, Illinois.
What you'll be doing.

• Serve as the first point of contact for McCain, delivering a professional, welcoming, and secure front‑of‑house experience for employees, visitors, and partners.
• Manage reception and switchboard operations, including visitor check‑in, badge distribution, call routing, and voicemail management in alignment with security protocols.
• Act as a central communication hub during emergencies, supporting safety procedures and coordinating with Building Security and internal stakeholders.
• Oversee visitor and off‑site employee logs, maintain accurate records, and provide routine reporting to Building Security.
• Communicate building notices, updates, and safety information through internal channels, while maintaining employee directories and databases.
• Support emergency preparedness by maintaining safety documentation, ensuring readiness of reception emergency equipment, and assisting with accountability procedures when needed.
• Coordinate administrative Building Services activities, including vendor communication, work order tracking, supply ordering, scheduling support, and invoice processing through Accounts Payable systems.
• Assist with dock, freight, and building access coordination in partnership with internal teams and external building partners.
• Provide operational and administrative support, including mail distribution, large mailings, backup mailroom coverage, and special departmental requests.
• Contribute to continuous improvement by supporting projects, streamlining processes, and developing tools and documentation to enhance efficiency and consistency.

What you'll need to be successful.

• Associates degree or equivalent related work experience in the capacity of a Corporate Receptionist in an office environment required.
• 5+ years of experience in office administration, reception, or similar role.
• Strong customer service, interpersonal, and collaboration skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office applications.
• Strong organizational, time management, and multitasking abilities.
• Ability to work independently with minimal supervision and strong follow-up skills.
• Ability to interact effectively with all levels of the organization.

About McCain.
Click Here to learn more about McCain and how we provide you with opportunities to make an impact that matters.
Leadership principles.
At McCain, our leadership principles guide how we engage with customers, collaborate as a team, and achieve success. We focus on understanding customer needs, driving innovation, empowering people, and taking ownership to clear obstacles and deliver results.
The McCain experience.
We are McCain. This statement is a testament to our collective strength and our individual value. Your contributions play a vital role in our success. Our winning culture is rooted in authenticity and trust, empowering us to bring out the best in one another. Here, you'll find opportunities to learn, grow, and thrive. Join us and experience why we're better together.
Compensation Package : $42,300.00 - $56,500.00 . USD annually
The above reflects the target compensation range for the position at the time of posting. Hiring compensation will be determined based on experience, skill set, education and training, and other organizational needs. This posting is for an existing vacancy.
Benefits: At McCain, we're on a mission to create a winning culture that puts employee safety and well-being at the heart of what we do, every day. We understand and appreciate that each person's needs are unique and ensure our benefits & well-being programs reflect that. Employees are eligible for the following benefits: health coverage (medical, dental, vision, prescription drug), retirement savings benefits, and leave support including medical, family and bereavement. Well-being programs include vacation and holidays, company-supported volunteering time, and mental health resources. Coverages are aligned with country, provincial and state governing plans and can vary by work level, location and nature of the role. Additional benefit detail available during the application process.
Your well-being matters to us, and we're here to provide you with the necessary resources to support you in being your best self at work - and at home.
McCain Foods is an equal opportunity employer. As a global family-owned company, we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity, resilience, and success and makes our business stronger. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, veteran status, disability, or any other protected characteristic under applicable law.
McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please let us know and we will work with you to find appropriate solutions.
Your privacy is important to us. By submitting personal data or information to us, you agree this will be handled in accordance with McCain's Global Privacy Policy and Global Employee Privacy Policy, as applicable. McCain leverages AI in the hiring process, though all final decisions are made by humans. You can understand our approach to AI and how your personal information is being handled here.
Job Family: General & Administration
Location(s): US - United States of America : Illinois : Oakbrook Terrace
Company: McCain Foods USA, Inc.