Director of Finance & Operations

Description

JOB TITLE: Director of Finance & Operations 

FLSA status: Exempt

Department: Finance & Administration 

Reports to: Vice President of Finance & Operations

Position Summary: The Director of Finance and Operations leads The Night Ministry's accounting, finance and business administration, and oversees technology support and facilities. The Director keeps the organization's finances accurate, compliant and well managed, in support of its mission and strategic goals.

As a member of the Strategic Leadership Team, the Director is a strategic partner to senior leadership. The role works closely with board committees, managers, funders, vendors and staff, and guides the team in sound financial practice across the organization.

Role Qualifications

• Must work with Vice President of Finance & Operations, management and leadership teams to create long-term strategies that will fulfill the organization’s mission and business development goals
• Possess a thorough understanding of Generally Accepted Accounting Procedures as they apply to nonprofit organizations
• Must demonstrate professional and interpersonal skills and commitment consistent with the mission of The Night Ministry
• Must provide leadership in both strategic planning and daily operations for Accounting and Finance functions
• Ability to effectively collaborate and interact with co-workers and outside constituencies in a manner that is professional, productive, and reflective of The Night Ministry’s core values

Position Responsibilities

Finance

• Responsible for all aspects of accounting functions at The Night Ministry, including Accounts Payable, Accounts Receivable & Payroll
• Responsible for overseeing Staff Accountants preparing of grant vouchers that accurately reflect TNM’s spend against approved funder budgets prepared for government funding sources.
• Provide analysis of monthly financial reports and clearly communicate monthly and annual financial statements for use by Management and the Board of Directors of TNM and AMO.
• Create and present custom financial reports by request. 
• Lead annual audit process. Act as a liaison with external auditors and the Audit and Finance Committee of the Board of Directors as well as intermittent financial audit process when requested by funders such as DFSS or IDHS.
• Oversee and lead the annual budgeting and planning process in conjunction with the Department leaders. Review financial plans and budgets; monitor progress and changes and keep Strategic Leadership Team abreast of organization’s financial status. Manage organizational cash flow. Oversee the cash management function including banking relationships. 
• Continually monitor internal controls to assure safeguarding of assets and reporting systems by implementing appropriate policies and procedures. Also provide for safe custody, handling and keeping of cash.
• Work closely with VP and Board Treasurer to review and present monthly financial statements, including annual budget and cash flow projections
• Ensure that accounting practices and results comply with contractual and funding source obligations, applicable government and regulatory requirements, and overall objectives of The Night Ministry. Ensure all financial matters are in accordance with ethical accounting practices and generally accepted accounting principles.
• Work closely with Vice President to review all insurance policies and prepare renewal paperwork for these policies, including general liability package, Directors and Officers policies, professional liability, and workers compensation insurance.
• Make technological and efficiency recommendations to VP concerning IT, A/P, accounting and payroll systems
• Attend meetings of the TNM Board of Directors twice a year to present annual budget and to present audited financial statements, or by request if needed.

Operations

• Oversee the Technology Support and Facilities management departments.
• Design, improve, and champion internal workflows      and communication protocols to foster collaboration, eliminate friction, and drive team efficiency.
• Serve as the primary organizational liaison and business partner to external IT consultants and engineering/facilities      vendors.  In partnership with our IT Manager, oversee compliance with data security policies and ensure staff adhere to protocols related to password management, multi-factor authentication, and secure data handling.
• Act as an organizational "translator", turning complex operational processes and system updates into clear, digestible guidance for a diverse, mission-driven team. 

Administration

•  As a member of the Strategic Leadership Team, collaborates with Team Members to address needs of the Organization and to plan for its future
• Lead annual budget process for administration department expenses; monitor expenses monthly; approve invoices in a timely manner for payment
• Meet regularly with employees in supervisory meetings; timely completion of mid-year and annual performance appraisals; timely review and approval of biweekly timecards
• According to The Night Ministry’s policies, this position is expected to carry a cell phone and is eligible for partial reimbursement of monthly cell phone bills

Essentials Skills and Experience

• Bachelor’s degree in accounting required; related master’s degree and/or CPA preferred
• Minimum 7-10 years’ experience in accounting/ finance; 5 years non-profit accounting experience
• Strong knowledge of accounting principles, financial regulations, and reporting requirements for non-profit organizations.
• Technology savvy with proficiency in Excel and knowledge and experience with accounting and reporting software
• A successful track record in setting priorities; keen analytic, organization, and problem-solving skills that support and enable sound decision-making.
• Excellent communication and relationship-building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders; demonstrated experience as a supervisor and manager.
• Strong attention to detail and accuracy.
• A multi-tasker with the ability to work in a fast-paced environment.
• Personal qualities of integrity, credibility, and a commitment to maintaining confidentiality
• Deep personal and professional commitment to equity and inclusion in the workplace.

Reporting to this position: Accounting Manager, Staff Accountant, Technology Support Manager and Facilities Manager

Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: While performing the duties of this job, the employee is occasionally required to stand, walk, and sit; use hands to handle or feel objects, tools, or controls; climb stairs; crouch or crawl; and talk and hear. The employee must occasionally drive and lift or move up to 20 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Work Schedule: This is a hybrid role. The employee is expected to work on-site four days per week, with one remote workday. The remote day may change or be eliminated based on business needs.

Compensation: Position offers base salary with benefits package