Leads the firm’s litigation docketing department, overseeing daily operations, staff supervision, data accuracy, audits, compliance, reporting, and process improvements. Advises attorneys and staff on nationwide docketing procedures, monitors court-rule changes, coordinates with IT and vendors, manages projects, and develops docketing standards and best practices. Requires substantial litigation docketing experience, knowledge of civil procedures across jurisdictions, and familiarity with docketing and court-filing systems.
Job Summary & Responsibilities
Serves as the subject matter expert on docketing procedures and is responsible for leading, managing, and supervising the Firm's litigation docketing activities.
Manage and oversee the daily operations of the docketing department, including setting performance expectations and measurements.
Ensure accurate and timely entry of all docketing information into the firm's docketing system.
Respond to questions from attorneys and staff regarding procedural aspects of docketing nationwide.
Conduct regular audits of the docketing system to ensure accuracy and compliance.
Develop and implement docketing procedures and best practices. Regularly recommends and implements process improvements and changes to increase efficiency and improve service levels.
Partners with internal and external subject matter experts to update docketing standards.
Stay updated on changes in court rules and procedures; summarize and communicate with docketing and legal teams.
Establish and maintain effective working relationships with technology and services vendors.
Serve as an escalation point for the team, and act as a liaison to IT and outside vendors on litigation docketing matters and processes.
Train and supervise docketing staff, providing guidance and support as needed.
Generate reports and provide updates on docketing activities and compliance.
Manages large projects and carries project through to completion with infrequent direction. Makes management decisions necessary to complete projects.
Uses excellent verbal, written and communication skills, and is courteous and professional at all times.
Keeps supervisor abreast of current issues and potential problems as they develop; seeks advice as needed.
Operates office equipment such as PC's, phones, calculators and photocopy machines.
Maintains a neat and orderly workplace.
Follows adequate safety procedures while carrying out all duties.
Preferred QualificationsEnsure accurate and timely entry of all docketing information into the firm's docketing system.
Respond to questions from attorneys and staff regarding procedural aspects of docketing nationwide.
Conduct regular audits of the docketing system to ensure accuracy and compliance.
Develop and implement docketing procedures and best practices. Regularly recommends and implements process improvements and changes to increase efficiency and improve service levels.
Partners with internal and external subject matter experts to update docketing standards.
Stay updated on changes in court rules and procedures; summarize and communicate with docketing and legal teams.
Establish and maintain effective working relationships with technology and services vendors.
Serve as an escalation point for the team, and act as a liaison to IT and outside vendors on litigation docketing matters and processes.
Train and supervise docketing staff, providing guidance and support as needed.
Generate reports and provide updates on docketing activities and compliance.
Manages large projects and carries project through to completion with infrequent direction. Makes management decisions necessary to complete projects.
Uses excellent verbal, written and communication skills, and is courteous and professional at all times.
Keeps supervisor abreast of current issues and potential problems as they develop; seeks advice as needed.
Operates office equipment such as PC's, phones, calculators and photocopy machines.
Maintains a neat and orderly workplace.
Follows adequate safety procedures while carrying out all duties.
Bachelor's degree from a four-year college or university; minimum four to six years litigation docketing experience, OR equivalent combination of education and experience. Must have experience managing a docketing team. Familiar with BEC Docket Enterprise or comparable docket software. Solid working knowledge of state and federal databases including PACER, File & Serve Xpress, ECFx, and a proficient understanding of civil practice law and procedures across multiple jurisdictions and states. Proficient understanding of civil practice law and procedures across multiple jurisdictions and states. High level of attention to detail and advanced problem-solving skills. Ability to communicate effectively, both orally and in writing, and the ability to provide quality service primarily to internal contacts at all position levels.
Similar Jobs
AdTech • Legal Tech
Leads the firm's litigation docketing function, supervising docket analysts and coordinators while ensuring accurate deadline and case-event tracking. Develops standardized processes, conducts database audits, monitors performance metrics, supports training and onboarding, and coordinates docketing technology updates with IT. The role partners with attorneys and department leadership to improve service quality, reduce calendaring and procedural risk, and maintain accurate litigation records nationwide.
Top Skills:
Compulaw VisionCourtalertEdocketsMilanaProlaw
Legal Tech • Financial Services
Leads the firm’s US litigation docketing function, managing centralized operations, team performance, quality standards, risk controls, workflows, and business continuity. Oversees litigation docketing and calendaring platforms, system upgrades, rule updates, reporting, training, and change management. Partners with lawyers, IT, vendors, and legal support leaders to ensure accurate deadline calculations, compliance with court procedures, consistent service delivery, and continuous operational improvement across jurisdictions and offices.
Top Skills:
Calendaring PlatformsLegal Technology PlatformsLitigation Docketing SoftwareMS OfficeMilana
Professional Services
Manages the firm’s litigation docketing department, overseeing daily operations, accuracy, audits, compliance, procedures, reporting, process improvements, vendor relationships, and technology coordination. Serves as the docketing subject matter expert and escalation point, communicates court-rule updates, trains and supervises staff, answers procedural questions, and leads projects through completion with limited direction.
What you need to know about the Chicago Tech Scene
With vibrant neighborhoods, great food and more affordable housing than either coast, Chicago might be the most liveable major tech hub. It is the birthplace of modern commodities and futures trading, a national hub for logistics and commerce, and home to the American Medical Association and the American Bar Association. This diverse blend of industry influences has helped Chicago emerge as a major player in verticals like fintech, biotechnology, legal tech, e-commerce and logistics technology. It’s also a major hiring center for tech companies on both coasts.
Key Facts About Chicago Tech
- Number of Tech Workers: 245,800; 5.2% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: McDonald’s, John Deere, Boeing, Morningstar
- Key Industries: Artificial intelligence, biotechnology, fintech, software, logistics technology
- Funding Landscape: $2.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Pritzker Group Venture Capital, Arch Venture Partners, MATH Venture Partners, Jump Capital, Hyde Park Venture Partners
- Research Centers and Universities: Northwestern University, University of Chicago, University of Illinois Urbana-Champaign, Illinois Institute of Technology, Argonne National Laboratory, Fermi National Accelerator Laboratory
