The role involves managing calendars, email correspondence, document preparation, and supporting executives with travel and office operations while optimizing HubSpot processes.
This is a remote position.
About the Client:
Our client is a fast-paced, high-growth US based business advisory and execution firm dedicated to helping funded international enterprise technology companies successfully launch and scale their revenue operations in the U.S. market. They are known for being resourceful, results-oriented, and focused on rapid execution.
About the Role:
We are seeking a highly efficient, proactive, and resourceful Executive Assistant to provide direct support to the client. This role is ideal for someone who is fast-moving, straightforward, and committed to getting things done with minimal supervision. This is a unique opportunity to join a growing firm with the potential to learn, grow into an operational leadership role, and eventually manage other administrative staff.
Responsibilities:
- Set appointments, manage calendars and coordinate meetings
- Handle email correspondence and prioritize messages for executives
- Prepare documents, reports, presentations, and spreadsheets
- Organize and maintain digital filing system and databases
- Coordinate travel arrangements, itineraries, and logistics
- Serve as a communication bridge between executives, clients, and internal teams
- Draft and proofread memos, announcements, and internal communications
- Assist with project coordination, tracking action items, and following up on deadlines
- Support general office operations
- Manage confidential information with professionalism and discretion
- Perform additional administrative tasks as needed to support leadership and operations
- List Building; Create and Support with list building/ Lead Generation using LinkedIn and other database platforms.
- Manage and optimize HubSpot automations, including workflows, email campaigns, lead tracking, CRM updates, and contact management
Requirements
Qualifications:
- 1-2+ years of experience in administrative or operations support roles.
- Familiarity with CRM systems (HubSpot)
- Strong attention to detail and ability to manage multiple priorities.
- Excellent written and verbal English communication skills.
- Reliable, responsive, and able to work within U.S. business hours.
Reminders:
- Attaching your resume is optional but highly recommended to ensure the information in your application form is accurate.
- A Loom video is required as clients may request it during the selection process.
- Be sure to complete the skill set section thoroughly—this is crucial for our internal system automation and ensures your application is processed efficiently.
Thank you for taking the time to complete your application!
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What you need to know about the Chicago Tech Scene
With vibrant neighborhoods, great food and more affordable housing than either coast, Chicago might be the most liveable major tech hub. It is the birthplace of modern commodities and futures trading, a national hub for logistics and commerce, and home to the American Medical Association and the American Bar Association. This diverse blend of industry influences has helped Chicago emerge as a major player in verticals like fintech, biotechnology, legal tech, e-commerce and logistics technology. It’s also a major hiring center for tech companies on both coasts.
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