Provide high-level administrative support to senior executives including calendar and travel management, correspondence and presentation preparation, file and records management, meeting logistics, project tracking, confidential document handling, and occasional personal tasks. Requires discretion, strong communication, and multitasking in a fast-paced environment.
We are seeking a highly organized and proactive Executive Administrative Assistant to provide high-level administrative support to senior executives. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost discretion. The ideal candidate is resourceful, efficient, and capable of juggling multiple priorities in a fast-paced environment.
This position will travel to our Ankeny, IA headquarters 25% of the time with occasional periods of up to 50%. There is one opening but posting in multiple cities for greater reach.
Benefits
Our employees enjoy a generous package of benefits that we are thrilled to provide, and feel is part of what makes us different as an employer. We value our team members, and this is one way we can show it.
Benefits include:
-PTO, holiday pay and holiday of choice
-401(k) match
-Life insurance
-Short-term disability
-Health, dental and vision insurance
-Maternity/paternity leave
-Health savings account (HSA)
-Flex spending accounts (FSA) – health and dependent
Position Responsibilities may include, but not limited to
- Manage executives’ calendars, schedule meetings, appointments, and travel arrangements
- Prepare and edit correspondence, communications, presentations, and other documents
- Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients
- Organize and maintain files, records, and documentation (physical and digital)
- Facilitate smooth communication between the executive and internal departments or external partners
- Track and follow up on projects, action items, and deadlines
- Arrange logistics for meetings, events, and conferences
- Handle confidential documents ensuring they remain secure
- Prepare reports and briefings for meetings
- Assist with personal tasks and errands, when necessary
Required Skills and Experience
- High school diploma or GED
- 5+ years’ executive administrative assistant experience
- Proven experience as an executive assistant, administrative assistant, or similar role
- Excellent organizational and time management skills
- Outstanding written and verbal communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
- Ability to multitask and prioritize tasks with minimal supervision
- Discretion and confidentiality are essential
Physical Requirements
- Repetitive motions that include the wrists, hands and/or fingers
- Sedentary work that primarily involves sitting, remaining in a stationary position for prolonged periods
- Visual perception to perform job including peripheral vision, depth perception, and the ability to adjust focus
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With vibrant neighborhoods, great food and more affordable housing than either coast, Chicago might be the most liveable major tech hub. It is the birthplace of modern commodities and futures trading, a national hub for logistics and commerce, and home to the American Medical Association and the American Bar Association. This diverse blend of industry influences has helped Chicago emerge as a major player in verticals like fintech, biotechnology, legal tech, e-commerce and logistics technology. It’s also a major hiring center for tech companies on both coasts.
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