At Precisely, we're not just building software — we're shaping the future of data integrity. As a global leader in data quality, data enrichment, and location intelligence, Precisely helps thousands of the world's most trusted brands make confident decisions with data they can rely on. We're an AI-first organization, which means artificial intelligence isn't a buzzword here — it's woven into how we build products, how we work, and how we think about solving complex problems for our customers. When you join Precisely, you join a team of curious, driven innovators who believe that better data makes the world run better. If you're ready to do meaningful work at the intersection of AI and data — and help define what's possible — we'd love for you to apply!
This position is 100% remote anywhere in the US
Overview:
The Executive Assistant provides high-level administrative and operational support to members of the C-Level Leadership Team, serving as a trusted partner who helps drive efficiency, organization, and seamless execution of daily business activities. This role requires exceptional judgment, discretion, flexibility, and the ability to manage multiple priorities in a fast-paced, global environment.
What you will do:
- Manage complex executive calendars, including scheduling internal and external meetings across multiple time zones while anticipating and resolving conflicts.
- Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, visas, and detailed travel itineraries.
- Prepare, organize, and distribute meeting materials, agendas, presentations, and briefing documents for executive leadership meetings, customer engagements, board meetings, and strategic planning sessions.
- Partner closely with executives to prioritize commitments, optimize time management, and ensure follow-through on key action items.
- Serve as a liaison between executives, employees, customers, partners, and other stakeholders, always maintaining professionalism and confidentiality.
- Support leadership team meetings by coordinating logistics, capturing action items, and tracking deliverables to completion.
- Manage executive expenses and ensure timely submission and reconciliation in accordance with company policies.
- Coordinate special projects and initiatives on behalf of executive leadership, collaborating with cross-functional teams to meet deadlines and business objectives.
- Assist with planning and execution of company events, leadership offsites, town halls, and customer-facing engagements.
- Maintain sensitive and confidential information with the highest level of integrity and discretion.
What we are looking for:
Required:
- 3-5 years C-Level experience
- Proficient with Microsoft 365 applications, including Outlook, Teams, Word, Excel., PPT.
- Minimal travel when needed for executive meetings
AI Skills/Knowledge:
- Use AI to improve efficiency and streamline administrative workflows
- Ability to leverage AI tools to draft, edit, summarize & refine emails, presentations, meeting notes & executive communications
Preferred Skills (a plus but not required):
- Concur
- Coupa
#LI-DR1
#LI-Remote
Application and Interview Impersonation Notice: Impersonating another individual when applying for employment, and/or participating in an interview process to assist another individual in obtaining employment, with Precisely Software Incorporated (“Precisely”) is unlawful. If Precisely identifies such fraudulent conduct, then as applicable and to the extent permitted by law, the application will be rejected, an offer (if made) will be rescinded, or the employment will be terminated, and legal action may be taken against the impersonators.
The personal data that you provide as a part of this job application will be handled in accordance with relevant laws. For more information about how Precisely handles the personal data of job applicants, please see the Precisely Candidate Privacy Notice
Similar Jobs
.png){kind=logo}
What you need to know about the Chicago Tech Scene
Key Facts About Chicago Tech
- Number of Tech Workers: 245,800; 5.2% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: McDonald’s, John Deere, Boeing, Morningstar
- Key Industries: Artificial intelligence, biotechnology, fintech, software, logistics technology
- Funding Landscape: $2.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Pritzker Group Venture Capital, Arch Venture Partners, MATH Venture Partners, Jump Capital, Hyde Park Venture Partners
- Research Centers and Universities: Northwestern University, University of Chicago, University of Illinois Urbana-Champaign, Illinois Institute of Technology, Argonne National Laboratory, Fermi National Accelerator Laboratory
